Town of Shelburne
Regular Council Meeting - Agenda

Monday, May 13, 2024

6:30 P.m. - 9:30 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the April 22, 2024 Regular Council meeting and April 22, 2024 Committee of Adjustment Meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held April 22, 2024 and the April 22, 2024 Committee of Adjustment meeting be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Legislative services Department at [email protected] or 519-925-2600 by 12:00 pm May 13, 2024.

2.

Presentations

To register as a presenter please contact the Legislative Services Department directly at [email protected] or 519-925-2600.

1.

Presentation of Town of Shelburne 2023 Financial Statements by Murray Short, RLB Auditors

• Recommendation:

  BE IT RESOLVED THAT Council receives and approves the 2023 Financial Statements from RLB as presented.

2.

Presentation - Centreville Homes - Request for Amendment to Subdivision Agreement

• Recommendation:

  BE IT RESOLVED THAT the Presentation by Centreville Homes - Request for Amendment to Subdivision Agreement be received as information.

3.

Proclamation - National Public Works Week 

WHEREAS public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient  communities and to the public health, high quality of life and wellbeing of the people of Ontario; and

WHEREAS these infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who are  engineers, managers and employees from provincial and municipal governments and the private sector, who are responsible for rebuilding,  improving and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and

WHEREAS it is in the public interest for the residents, civic leaders and children in Canada to gain knowledge of and to maintain a progressive interest and understanding of the importance of public works and public works programs in their respective communities;

THEREFORE, BE IT RESOLVED THAT I, Mayor Wade Mills, do hereby proclaim May 19-25, 2024 as National Public Works Week in the Town of Shelburne.

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report P2024-07 from the Town Planner regarding Request for Revision to Subdivision Agreement - Municipal Sanitary Sewer Upsizing Cost - Draft Plan of Subdivision (DPS 17/01) and Draft Approval of Plan of Condominium (DPC 17/01), 600 Main Street East 

• Recommendation:

  BE IT RESOLVED THAT Council receives Report P2024-07 as information;

  AND THAT Council directs Staff to revise the upset limit of Development Charges credits (or reimbursement) for municipal sanitary sewer upsizing to $136,695 in Schedule "G" of the Subdivision Agreement with Centreville (Shelburne) Inc. based on Staff's review of the additional costing information submitted by Pearson Engineering Inc. as summarized in Report P2024-07. 

2.

By-law #20-2024 is ready for Council's consideration being a by-law to amend by-law #18-2023 to appoint municipal committee and board members for the 2022-2026 term of Council

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #20-2024 being a by-law to amend by-law #18-2023 to appoint municipal committee and board members for the 2022-2026 term of Council.

3.

By-law #21-2024 is ready for Council's consideration being a by-law to amend by-law #03-2023 to appoint municipal committee and board members for the 2022-2026 term of Council

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #21-2024 being a by-law to amend by-law #03-2023 to appoint municipal committee and board members for the 2022-2026 term of Council. 

4.

Dufferin County Multicultural Foundation Flag Raising and Proclamation Request

• Recommendation:

  BE IT RESOLVED THAT Council receives the Proclamation and Flag Raising Request;

  AND FURTHER approves the proclamation request and authorizes the Multicultural Flag to be raised from June 24-28, 2024.

7.

Councillor Motions (Notice of Motion)

8.

Communications

1.

Memo from the Grant Funding Committee regarding Review of Grant Funding Application - Diabetes Canada

2.

Diversity Equity and Inclusion Committee Meeting Minutes

• October 19, 2023
• February 15, 2024

3.

Economic Development Committee Minutes

• February 16, 2024

4.

Canada Day Committee Minutes

• April 25, 2024

5.

Shelburne Public Library Board Meeting Minutes

• March 19, 2024

6.

Centre Dufferin Recreation Complex Board of Management Minutes

• March 13, 2024

7.

Notice of Public Meetings - June 3, 2024

• Application for Zoning By-law Amendment (File No. Z24/01) under Section 34 of the Planning Act
• Application for Minor Variance A24/01 under section 45 of the Planning Act

8.

Correspondence from the Emergency Management Ontario Treasury Board Secretariat regarding Town of Shelburne Emergency Management and Civil Protection Act Compliance

9.

Correspondence from the Upper Grand District School Board and the Wellington Catholic District School Board regarding Notice of the Passing of Education Development Charges By-law

10.

Correspondence from the Nottawasaga Valley Conservation Authority and the Township of the Archipelago regarding Free Water Testing for Private Wells

11.

Correspondence from the City of Peterborough regarding the Jurisdiction of Ontario's Ombudsman

12.

Correspondence from the Municipality of St. Charles regarding Household Food Insecurity

13.

Correspondence from the Town of Smith Falls regarding Basic Income Guarantee

14.

Correspondence from Hemson Consulting Ltd. regarding Municipal Finance Changes Arising from Bill 185

15.

Correspondence from the Western Ontario Wardens Caucus regarding Support for small Business Enterprise Centre Funding

16.

Correspondence from the Association of Municipalities of Ontario - Policy Update - "Team Ontario" Federal Infrastructure Funding Agreement Negotiation and Bill 185 Comments to Standing Committee

17.

Correspondence from the Federation of Canadian Municipalities regarding 2024 Federal Budget

• Recommendation:

  BE IT RESOLVED THAT Council receives the items listed under Communications for information.

9.

Closed Session

1) Memo from Ward and Uptigrove regarding the Chief Administrative Officer's Performance review.

• Recommendation:

  BE IT RESOLVED THAT according to Section 239 (2) (b) of the Municipal Act, Council enters closed session for personal matters about an identifiable individual, including municipal or local board employees.

• Recommendation:
  Amendment:

  BE IT RESOLVED THAT Council rises from closed session to resume regular business.

• Recommendation:
  Amendment:

  BE IT RESOLVED THAT the memo regarding the performance review of the CAO from Ward and Uptigrove be received.

10.

Confirming By-law

1.

Confirming By-law #22-2024 - May 13, 2024

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #22-2024 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held May 13, 2024.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.