Town of Shelburne
Regular Council Meeting - Agenda

Monday, April 22, 2024

6:30 P.m. - 9:30 P.m.

Council Chambers

203 Main St. E, Shelburne

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Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the April 8, 2024 Council meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held April 8, 2024 be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Legislative services Department at [e-mail] or 519-925-2600 by 12:00 pm April 22, 2024.

2.

Presentations

To register as a presenter please contact the Legislative Services Department directly at [e-mail] or 519-925-2600.

1.

Presentation - Shelburne Soccer Club - Project Proposal: Shelburne Soccer Club Field Development

• Recommendation:

  BE IT RESOLVED THAT the Presentation by the Shelburne Soccer Club - Project Proposal: Shelburne Soccer Club Field Development be received as information. 

2.

Proclamation - National Day of Mourning

WHEREAS April 28th is a day set aside to honour those workers across the country whose lives have been lost, those who have been injured or disabled on the job, or who suffer from occupational diseases; and

WHEREAS The Town of Shelburne is committed to establishing and maintaining safe workplace conditions for our workers; and

WHEREAS The National Day of Mourning was officially recognized by the federal government in 1991, and originally launched by the Canadian Labour Congress in 1984. Together on this day we strive, along with employers and unions across Canada, to prevent workplace deaths, illnesses, and injuries; and

WHEREAS By recognizing the Day of Mourning, we acknowledge the continuing need to work collectively with our Unions and Associations to eliminate workplace injury, illness, and death in the workplace.

NOW THEREFORE I, Mayor Wade Mills, do hereby proclaim April 28, 2024, as the National Day of Mourning in the Town of Shelburne.

3.

Proclamation - Multiple Sclerosis Awareness Month

WHEREAS Multiple Sclerosis is a chronic, often disabling neurological disease affecting an estimated 1 in 400 Canadians and approximately 90,000 across the country; and

WHEREAS Multiple Sclerosis symptoms vary widely and may lead to problems with numbness, coordination, vision and speech, as well as extreme fatigue and even paralysis; and

WHEREAS there is no known cause of, prevention of, or cure for multiple sclerosis; and

WHEREAS the Multiple Sclerosis Society of Canada is the only national organization in Canada that supports both MS research and services for people with MS and their families. Annual fundraising events such as the MS Walk, MS Bike, and A & W Canada’s Burgers to Beat MS campaign support programs to enhance the lives of people affected by multiple sclerosis and their families and support MS research in Canada; and

WHEREAS, since 1948, the Multiple Sclerosis Society of Canada has contributed $200 million towards MS research; and is grateful for the  dedication and commitment of its supporters and volunteers that has made this possible; and

WHEREAS together we will find ways to enhance the quality of lives for people affected by multiple sclerosis and to find a cure to end MS; and

NOW THEREFORE, I, Mayor Wade Mills, hereby proclaim the month of May 2024, as “MS Awareness Month” in the Town of Shelburne.

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Consideration of an Additional Elected Official to the Police Services Board

In March 2019, the Ontario government passed the CSPA as part of the Comprehensive Ontario Police Services Act, 2019. On its proclamation date of April 1, 2024, the CSPA replaced the Police Services Act. 

Under the CSPA, effective April 1, 2024, the Shelburne Police Services Board became the Shelburne OPP Detachment Board. The Board is one of the four OPP detachment boards in Dufferin County following the Ministry’s consolidation of Dufferin OPP detachment boards from eight to four under O.Reg. 135/24. In conjunction with that consolidation, the Board’s membership was increased from five to seven members and the composition of Board membership has changed.

The Board's seven members serve on a part-time basis. Under O. Reg. 135/24 three Board members are Town Council members, three are community members appointed by Council and one is appointed by the Ontario Government (provincial appointee).

2.

By-law 18-2024 is ready for Council's consideration being a by-law to strike the rates of taxation, and to further provide for penalty and interest in default of payment thereof for the year 2024

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law 18-2024 being a by-law to strike the rates of taxation, and to further provide for penalty and interest in default of payment hereof for the year 2024. 

3.

Pickin in the Park - Request to Allow Smoking at Pickin in the Park Events - May 17-20, 2024 and July 24-28, 2024

• Recommendation:

  BE IT RESOLVED THAT the Pickin in the Park request to allow smoking within the Fiddle Park Boundaries at the event on May 17-20, 2024 and July 24-28, 2024 be received.

4.

Request from Centre Dufferin District High School for waiving of Rental Fees

The cost associated with the waiving of fees request is $290.52 (includes HST).

• Recommendation:

  BE IT RESOLVED THAT the request from Centre Dufferin District high School be received.

7.

Councillor Motions (Notice of Motion)

8.

Communications

1.

Parks and Recreation Task Force Minutes

• January 17, 2024

2.

Shelburne & District Fire Board Minutes

• February 6, 2024

3.

Canada Day Festival Committee Meeting Minutes 

• February 22, 2024

4.

Arts, Culture and Heritage Committee Meeting Minutes

• March 6, 2024

5.

Council Directions and Inquiries

6.

Correspondence from the Upper Grand District School Board - Long Term Accommodation Plan Final Report

7.

Correspondence from the Nottawasaga Valley Conservation Authority - Media Release - 2025 Tree Planting Grants

8.

Correspondence from the Township of Mulmur regarding North Dufferin Community Centre Resolution

9.

Correspondence from the City of Kitchener regarding Ontario Heritage Act

10.

Correspondence from the Town of Plympton-Wyoming regarding Securing Access to natural Gas for our Community and Ontario

11.

Correspondence from the Minister of the Environment, Conservation and Parks regarding Provincial Day of Action on Litter - May 14, 2024

12.

Correspondence from the Federation of Canadian Municipalities regarding FCM Welcomes New Federal Plan to Address Homelessness and Housing Crises

13.

Correspondence from the Association of Municipalities of Ontario - President's Update April 2024, and Policy Updates

9.

Closed Session

1) memo from Ward and Uptigrove regarding the Chief Administrative Officer's Performance review.

• Recommendation:

  BE IT RESOLVED THAT according to Section 239 (2) (b) of the Municipal Act, Council enters closed session for personal matters about an identifiable individual, including municipal or local board employees.

• Recommendation:

  BE IT RESOLVED THAT Council rises from closed session to resume regular business.

• Recommendation:

  BE IT RESOLVED THAT the memo regarding the performance review of the CAO from Ward and Uptigrove be received.

10.

Confirming By-law

1.

Confirming By-law #19-2024 - April 22, 2024

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law 19-2024 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held April 22, 2024.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.