Town of Shelburne
Regular Council Meeting - Agenda

Monday, January 11, 2021

6:30 P.m. - 7:30 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

This meeting will be held electronically in accordance with Section 238(3.1) of the Municipal Act which provides that a member of Council, of a local board or of a committee of either of them, can participate electronically.

In-person attendance at this meeting will not be permitted.

Members of the public may observe the proceedings by accessing the live webcast on the Town of Shelburne YouTube page:
https://www.youtube.com/channel/UCsar-MwF8CXrgPbe2EVxh-w

Canadian National Anthem

Land Acknowledgement:

We would like to acknowledge the traditional territory of the Anishinaabe including the Ojibway, Potawatomi and Chippewa and the People of the Three Fires Confederacy.

2.

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Adoption of Minutes

1.

Minutes from the December 14, 2020 Committee of Adjustment and Regular Council meeting.

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Committee of Adjustment and Regular Council meeting held December 14, 2020 be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Clerk at [e-mail] or 519-925-2600 Ext. 223 by 12:00 pm Monday January 11, 2021.

2.

Presentations

To register as a presenter please contact the Clerk directly at [e-mail] or 519-925-2600 Ext. 223.

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report P2021-01 from the Town Planner regarding Proposed Street Names for the Fieldgate Subdivision.

• Recommendation:

  BE IT RESOLVED THAT report P2021-01 be received for information;

  AND THAT Council approves the proposed street names for the Shelburne 89 Developments Ltd. (Fieldgate) Draft Plan of Subdivison (File No. DPS 18/01) as identified in report P2021-01 and the attached street naming plan.

2.

Letter from Sandy Brown dated December 14, 2020 requesting relief from Planning Application Fees.

• Recommendation:

  BE IT RESOLVED THAT Council receives the letter from Sandy Brown;

  AND FURTHER THAT any funds remaining may be returned to the applicant at the end of the process after final approval to ensure all processing costs are fully covered and accounted for.

3.

Report CAO 2020-01 from the Chief Administrative Officer regarding Weekend Expansion Pilot Project: Grey County Transit.

• Recommendation:

  BE IT RESOLVED THAT Council receives report CAO 2021-01 regarding Weekend Expansion Pilot Project: Grey County Transit;

  AND THAT the $25,000 approved in the 2021 budget for two transit shelters be realigned to fund approximately five months of weekend transit service;

  AND THAT the $8,000 approved in the 2021 budget for seasonal winter maintenance for the two transit shelters be realigned to support local promotions and advertising of the Grey County Transit service in 2021 including the weekend expansion pilot project.

4.

Report FS 2021-01 from the Director of Financial Services regarding the Annual Borrowing By-law.

• Recommendation:

  BE IT RESOLVED THAT Council receives staff report FS 2021-01 with respect to the Annual Borrowing By-Law,

  AND THAT leave be given for the reading and enacting of By-Law #01-2021 being a By-Law to authorize the borrowing of $8,897,020.00.

5.

Report FS 2021-02 from the Director of Financial Services regarding the Connecting Link Contract Award.

• Recommendation:

  BE IT RESOLVED THAT Council receives staff report FS 2021-02 with respect to the Connecting Link Contract Award;

  AND THAT Council awards Contract M20028 to Coco Paving Inc for Option 1, conditional on Ministry of Transportation approval to amending the funding agreement with respect to the provisional item(s) and should the provisional item(s) not be approved, the contract award would default to Option 3;

  AND THAT the additional funds as required, over and above the grant funding, will come
  from Capital Reserves.

6.

Notice of Motion - Deputy Mayor Anderson.

• Recommendation:

  BE IT RESOLVED THAT, In the spirit of the recommendations made by the Shelburne Anti-Racism Task Force,

  THAT Council approves the creation of a Diversity and Inclusion Committee and that a staff report be brought back to Council with the terms of reference and mandate (inclusive of 8-10 members from the community and 2-3 members of Council) at the next scheduled meeting for approval.

7.

Consideration of Community Excellence Award Nominations.

• Recommendation:

  THAT Council receives the nominations for the Community Excellence Award;

  AND invites the nominees to a future meeting of Council to receive their award.

7.

Councillor Motions (Notice of Motion)

8.

Communications

1.

Minutes from the Shelburne Public Library Board meeting held November 17, 2020.

2.

Minutes from the Centre Dufferin Recreation Complex Board of Management meetings held September 23, October 26 and November 12, 2020.

3.

E-Newsletter from the Dufferin County Canadian Black Association.

4.

Media Release from the Town of Mono - Town of Mono Pursues Charges Against Fill Violators.

5.

Letter from the County of Dufferin regarding aggregate resource property evaluation criteria.

6.

Letter from the Town of Kingsville regarding support for small businesses.

7.

Municipal Resolutions regarding Bill 229 - Conservation Authorities Act.

8.

Nottawasaga Valley Conservation Authority Board Meeting Highlights.

9.

Letter from the Minister of Environment, Conservation and Parks regarding the 2020 Annual Drinking Water Report.

10.

Letter from the Ministry of Children, Community and Social Services regarding Building a Strong Foundation for Success - Reducing Poverty in Ontario.

11.

Letter from the Ministry of Transportation regarding expanded on-road opportunities for off-road vehicles.

12.

2021 Virtual AMO Conference.

13.

AMO Communications.

• Recommendation:

  THAT Council receives the items listed under Communications.

9.

Closed Session (if required)

• Recommendation:

10.

Confirming By-law

1.

Confirming By-law # 02-2021 for January 11, 2021.

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #02-2021 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held January 11, 2021.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.