Town of Shelburne
Regular Council Meeting - Agenda

Monday, October 03, 2022

6:30 P.m. - 10:30 P.m.

Electronic Participation

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

---

1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

We encourage residents to review the call-to-action information by visiting the following website to further research and educate oneself:

https://www.dccrc.ca/educational-links/ 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Adoption of Minutes

1.

Minutes from the September 26, 2022 Council meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held September 26, 2022 be approved as presented and circulated.

4.

Planning Public Meeting 

1.

Report P2022-28 from the Town Planner regarding Extension of Temporary Use By-law - 443 Main Street West

• Recommendation:

  BE IT RESOLVED that Council receives report P2022-28 for information;

  AND THAT leave be given for the reading and enacting of By-law #49-2022 being a by-law to amend Zoning By-law #38-2007, as amended by By-law #51-2019, by authorizing an extension of the Special Commercial Exception Three (C4-3) Zone to permit a temporary use for up to three (3) years from the date of the passing of the by-law by Council, for the land known municipally as 443 Main Street West, in the Town of Shelburne, as shown on Schedule “A1” to the By-law.

5.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Clerk at [e-mail] or 519-925-2600 Ext. 223 by 12:00 pm Monday October 3, 2022.

2.

Presentations

To register as a presenter please contact the Clerk directly at [e-mail] or 519-925-2600 Ext. 223.

3.

Deputations on Agenda Items

6.

Council Inquiries

7.

Motions and By-law for Decision

1.

Consent Agenda – all items in this list shall be the subject of one motion

2.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report P2022-29 from the Town Planner Regarding Adoption of the Community Improvement Plan & Establishment of CIP Project Areas

• Recommendation:

  BE IT RESOLVED THAT Report P2022-29 regarding the Community Improvement Plan be received for information; 

  AND THAT leave be given for the reading and enacting of By-law #50-2022 being a by-law to establish Community Improvement Project Areas for the Town of Shelburne;

  AND THAT leave be given for the reading and enacting of By-law #51-2022 being a by-law to adopt a Community Improvement Plan for the Town of Shelburne;

  AND THAT Council directs staff to submit the adopted Community Improvement Plan to the County of Dufferin for approval.

2.

Report CAO 2022-15 from the Chief Administrative Officer regarding Grey County Transit Weekend Transit Service 2023 Extension, and Bus Stop Locations Update

• Recommendation:

  BE IT RESOLVED that Council receives report CAO 2022-15 regarding Grey County Weekend Transit 2023 Extension and Bus Stop Locations Update for information;

  AND provides direction to staff on whether Option 1 and continuing with 2023 weekend service for 3 or 6 months, or Option 2 and suspending weekend service as of January 1, 2023 is preferred and approved.

3.

Report CAO 2022-16 from the Chief Administrative Officer regarding the Electronic Monitoring Policy

• Recommendation:

  BE IT RESOLVED THAT Council receives report CAO 2022-16 Electronic Monitoring Policy for information.

4.

Report FS2022-12 from the Director of Financial Services/Treasurer regarding Financial Report 3rd Quarter

• Recommendation:

  BE IT RESOLVED THAT Council receives report FS 2022-12 with respect to the September 2022 Financial Report for information.

5.

Report DO2022-05 from the Director, Development and Operations regarding Connecting Links Program 2023-24 - Grant Application

• Recommendation:

  BE IT RESOLVED that Council  receives report DO2022-05 “Connecting Links Program 2023-24 Grant Application” from the Director of Development and Operations dated October 03, 2022, as presented and circulated;

  AND THAT Council supports and authorizes the submission of grant applications to the Connecting Links Program 2023/24 for funding for the resurfacing of the Owen Sound Street portion of the Connecting Link;

  AND THAT the Town of Shelburne’s portion of the funding for the resurfacing project be funded from the Roads Construction Reserve.  

6.

Report LS2022-18 From the Director of Legislative Services/Clerk regarding the Noise Bylaw

• Recommendation:

  BE IT RESOLVED THAT Council receives report LS 2022-18 for information;

  AND THAT leave be given for the reading and enacting of Bylaw #52-2022 being a bylaw to prohibit and regulate noise in the Town of Shelburne.

7.

Report LS2022-19 from the Director of Legislative Services/Clerk regarding the Road Occupancy/Road Closure By-law

• Recommendation:

  BE IT RESOLVED THAT Council receives report LS 2022-19 for information;

  AND THAT leave be given for the reading and enacting of Bylaw #53-2022 being a bylaw to govern uses that occupy or require the temporary closure of, or otherwise affect highways within the Town of Shelburne.

8.

Report LS2022-20 from the Director of Legislative Services/Clerk Regarding Renaming of Simon Court Park to Heritage Park

• Recommendation:

  BE IT RESOLVED THAT Council receives report LS 2022-20 for information;

  AND THAT further consideration regarding renaming and proposed uses for Simon Court Park will be considered within the Parks and Recreation Master Plan.

9.

Report LS2022-21 from the Director of Legislative services/Clerk Regarding the Administrative Monetary Penalty System Program (AMPS)

• Recommendation:

  BE IT RESOLVED THAT Council receives report LS 2022-21 for information;

  AND THAT Council authorizes staff to investigate the potential of introducing an Administrative Monetary Penalty System Program for the Town of Shelburne;

  AND FURTHER THAT staff reports back to Council at a future date with requirements for implementation of the AMPS program including costs associated.

10.

Recommendation from the Arts & Culture Committee for Consideration of their 2022 Budget

• Recommendation:

  BE IT RESOLVED THAT Council receives the 2022 budget request form the Arts & Culture Committee; 

  AND THAT the unexpended funds from the 2022 budget be placed in a general arts and culture reserve account.

11.

Recommendation from the Canada Day Festival Committee for Consideration of their 2023 Budget

• Recommendation:

  BE IT RESOLVED THAT Council receives the 2023 budget request from the Canada Day Festival Committee;

  AND THAT the amount of $10,000 be placed in the 2023 budget for consideration during 2023 budget discussions.

12.

Notice of Motion from September 26, 2022 - Deputy Mayor Anderson

• Recommendation:

  BE IT RESOLVED that staff be directed to look at the cost of astro-turf to be installed in the pitch/bowling area for cricket teams playing at KTH Park and report back to Council. Also, that this report be considered in the upcoming budget discussions.

8.

Councillor Motions (Notice of Motion)

With the October 3, 2022 meeting being the last regular meeting for this term of Council - Consideration of Notice of Motions is not relevant to this meeting.

Roberts Rules of Order notes the following:

When an adjournment ends a session that ends the term of some or all of the body’s members, any motion laid on the table and any motion to reconsider that has been moved but not called up falls to the ground. By the same principle, in such circumstances no motion may be postponed to the next session.

9.

Communications

1.

Memo to Council - Municipal Election Update - Oath of Office Ceremony

2.

Minutes from the Arts & Culture Committee from their meetings held on May 18, 2022 and July 20, 2022

3.

Minutes from the Shelburne & District Fire Board from their meeting held on June 7, 2022

4.

Correspondence from the Town of Grand Valley regarding a Climate Emergency

5.

Correspondence from the Town of Grand Valley regarding Physician Shortages

6.

Correspondence from the Town of Gravenhurst and the Township of Adjala-Tosorontio regarding Strong Mayors

7.

Media Release from Headwaters Health Care Centre regarding Input Needed

• Recommendation:

  THAT Council receives the items listed under communications for information.

10.

Closed Session (if required)

11.

Confirming By-law

1.

Confirming By-law # 54-2022 - October 3, 2022

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #54-2022 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held October 3, 2022

12.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.