Town of Shelburne
Regular Council Meeting - Agenda

Monday, November 25, 2024

6:30 P.m. - 9:30 P.m.

Electronic Participation

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

---

1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the November 4, 2024 Council meeting and the November 14, 2024 Emergency meeting.

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held November 4, 2024 and the Emergency meeting held November 14, 2024 be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Legislative services Department at [e-mail] or 519-925-2600 by 12:00 pm November 25, 2024.

2.

Presentations

To register as a presenter please contact the Legislative Services Department directly at [e-mail] or 519-925-2600.

1.

Proclamation Request from the Dufferin Community Foundation - National Day of Giving - Giving Tuesday

WHEREAS Giving Tuesday is a national day of giving taking place on Tuesday, December 3, 2024;

WHEREAS Giving Tuesday is a celebration of generosity and volunteerism that encourages residents to give as much as they can, in whatever way that they can;

WHEREAS giving can take many forms, including donating to local non-profits, volunteering your time, giving physical goods or helping your neighbours;

WHEREAS it is fitting and proper on Giving Tuesday to recognize the tremendous impact of donations, volunteerism and community service in the Town of Shelburne;

WHEREAS Giving Tuesday is an opportunity to encourage our citizens to serve others throughout the holiday season and throughout the year;

NOW, THEREFORE, I, Mayor Mills, on behalf of Council, do hereby proclaim Tuesday December 3rd to be Giving Tuesday in the Town of Shelburne and encourage all residents to embrace the spirit of generosity that has always strengthened our community by giving to their favourite local charity.

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report FS 2024-11 from the Director of Financial Services/Treasurer regarding draft 2025 budget

• Recommendation:

  BE IT RESOLVED THAT Council receives staff report FS 2024-11 with respect to the 2025 Draft Budget for information;

  AND FURTHER THAT Council adopts the 2025 Draft Budget as circulated and instructs staff to bring forward a By-Law adopting the 2025 Draft Budget for the December 9, 2024 council meeting.

2.

Report CAO 2024-05 from the Chief Administrative Officer regarding Dufferin county Multi-Jurisdictional Fire Prevention and Protection Modernization Plan Report: Shelburne Options

• Recommendation:

  Be it Resolved that Council receives report CAO 2024-05 regarding Dufferin County Multi-Jurisdictional Fire Prevention and Protection Modernization Plan Report for information;

  AND THAT the Town of Shelburne supports a revised model for fire services, one that would be based on collaboration and dissolution of the Shelburne and District Fire Board;

  AND THAT the Town of Shelburne approves Option 3 from the Dufferin County Multi- Jurisdictional Fire Prevention and Protection Modernization Plan Report that governance of the various fire departments revert to municipal Councils with a contract for services model be supported;

  AND THAT the Town of Shelburne re-initiates discussions with the municipalities represented on the Board of the Shelburne and District Fire Department (SDFD) regarding dissolving the SDFD Fire Board and to bring SDFD under direct governance and management of the Town of Shelburne in Q1 2026.

3.

Request from Shelburne & District Fire Department for waiving of fees for use of Grace Tipling Hall

Waiving of fees amounts to $236.00 plus HST.

• Recommendation:

  BE IT RESOLVED THAT Council receives the request for waiving of fees from the Shelburne & District Fire Department for information.

4.

Waiving of fees request from the Kinsmen Club - Road Occupancy Permit for their Thanksgiving Toll Booth

Waiving of fees amounts to $135.00.

• Recommendation:

  BE IT RESOLVED THAT Council receives the request for waiving of fees from the Kinsmen Club of Shelburne for information.

5.

Bylaw #48-2024 is ready for Council's consideration being a bylaw to enter into an agreement with the Province to modernize marriage license applications by providing online services through the Province

In November 2022, municipalities across Ontario were invited to express their interest via a survey to voluntarily participate in Marriage License Modernization (MLM) Phase 2 after being provided high-level background information.

Given the significant interest received, the Ministry used criteria to refine and select potential participants and roll the program out incrementally in waves.

The Town of Shelburne has been selected to participate in the Ministry's initiative to streamline the application process.

Marriage License Modernization (MLM) is an overarching initiative which aims to streamline and transform both the paper-based marriage license application process for applicants and the issuance process for municipalities in Ontario by moving towards a digital delivery model that minimizes physical touchpoints.

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of bylaw #48-2024 being a bylaw to enter into an agreement with His Majesty the King in right of Ontario as represented by the Ministry of Public and Business Service Delivery and Procurement.

7.

Councillor Motions (Notice of Motion)

8.

Communications

1.

Notice of Public Meeting - Application for Minor Variance - 716 and 722 Main St. E. Shelburne

2.

Minutes from the Shelburne & District Fire Board

• October 1, 2024

3.

Township of Mulmur Fire Service Delivery Review Resolution and Report

4.

Resolution from the Township of Melancthon Temporary Traffic Calming Measures - County Road 17

5.

Letter from the Town of Mono - Attorney General Provincial Offences - POA Set Fines

6.

Letter from the Town of Mono regarding Solve the Crisis Campaign

7.

Correspondence Received regarding the Fiddle Park Master Plan

8.

OPP 2023 Annual Report

9.

Leamington Resolution OPP Detachment Billing Increases

10.

Township of Howick OPP Cost Increase Resolution

11.

Western Ontario Wardens Caucus Solve the Crisis Campaign

12.

Letter from Tom Mrakas - Mayor Aurora regarding apportioning Land Transfer Tax and HST from home sales to municipalities

13.

Resolutions regarding rural road safety

14.

Correspondence from the City of Toronto regarding Respecting Local Democracy and Cities (Opposition to Bill 212)

15.

Rural Ontario Municipality Association (ROMA) Delegation Information

16.

AMO Communications

• Recommendation:

  BE IT RESOLVED THAT Council receives the items listed under Communications for information.

9.

Closed Session (if required)

• Recommendation:

10.

Confirming By-law

1.

Confirming By-law #49-2024 - November 25, 2024

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #49-2024 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held November 25, 2024.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.