Town of Shelburne
Regular Council Meeting - Agenda

Monday, July 12, 2021

6:30 P.m. - 11:30 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

---

1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to acknowledge the traditional territory of the Anishinaabe including the Ojibway, Potawatomi and Chippewa and the People of the Three Fires Confederacy.

2.

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Adoption of Minutes

1.

Minutes from the Committee of Adjustment and Regular Council meeting held June 28, 2021

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Committee of Adjustment and Regular Council meeting held June 28, 2021 be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Clerk at [e-mail] or 519-925-2600 Ext. 223 by 12:00 pm Monday July 12, 2021.

2.

Presentations

To register as a presenter please contact the Clerk directly at [e-mail] or 519-925-2600 Ext. 223.

1.

Shelburne Splash Pad Committee - Update to Council

• Recommendation:

  THAT Council receives the updated information regarding the Splash Pad as presented.

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report P2021-28 from the Town Planner regarding Application for Site Plan Approval - 649 Victoria Street.

• Recommendation:

  BE IT RESOLVED THAT Council receives report P2021-28 for information;

  AND THAT site plan application SPA 20/03 be approved, subject to the following conditions:

  1. That the Owner enter into a Site Plan (Amending) Agreement with the Town of Shelburne;
  2. That the Owner shall submit final Site Plan drawings and information addressing review comments to the satisfaction of the Town Engineer and the Town Planner;

  AND THAT leave be given for the reading and enacting of By-law #40-2021, being a by-law to enter into a site plan amending agreement with Turnstone Contracting Company Limited and Joe Alexander Bojin, substantially in the form attached to the by-law, for the industrial development of the property at 649 Victoria Street, Shelburne.

2.

Report P2021-29 from the Town Planner regarding application for site plan approval SPA 21/03 Barlow Trail Investments - 108 Prentice Drive.

• Recommendation:

  BE IT RESOLVED THAT Council receives report P2021-29 for information;

  AND THAT site plan application SPA 21/03 be approved, subject to the following conditions:

  1. That the Owner enter into a Site Plan (Amending) Agreement with the Town of Shelburne;
  2. That the Owner shall submit final Site Plan drawings and information addressing review comments to the satisfaction of the Town Engineer and the Town Planner

  AND THAT leave be given for the reading and enacting of By-law #41-2021, being a by-law to enter into a site plan amending agreement with Barlow Trail Investments Inc., substantially in the form attached to the by-law, for the industrial development of the property at 108 Prentice Drive, Shelburne.

3.

Report P2021-30 from the Town Planner regarding Site Plan Approval SPA 21/02 Hyland Heights Elementary School - 200 Fourth Avenue.

• Recommendation:

  BE IT RESOLVED THAT Council receives report P2021-30 for information;

  AND THAT site plan application SPA 21/02 be approved, subject to the following conditions:

  1. That the Owner enter into a Site Plan Agreement with the Town of Shelburne;
  2. That the Owner shall submit final Site Plan drawings and information addressing review comments to the satisfaction of the Town Engineer and the Town Planner

  AND THAT leave be given for the reading and enacting of By-law #42-2021, being a by-law to enter into a site plan agreement with the Upper Grand District School Board, substantially in the form attached to this by-law, for a proposed building addition to the existing Hyland Heights Elementary School.

4.

Report P2021-31 from the Town Planner regarding Development Charges Funding Agreement for Intersection Improvements HWY 10/301 Col. Phillips Drive/Third Line.

• Recommendation:

  BE IT RESOLVED THAT Council receives report P2021-31 for information;

  AND THAT leave be given for the reading and enacting of By-law #43-2021, being a by-law to enter into a municipal works funding agreement with 2477838 Ontario Inc., substantially in the form attached to the by-law, for signalization and other improvements to the existing intersection of Highway 10, Col. Phillips Drive and Third Line of Melancthon.

5.

Report P2021-32 from the Town Planner regarding Scone Developments Inc. Subdivision Agreement.

• Recommendation:

  BE IT RESOLVED THAT Council receives report P2021-32 regarding the Subdivision Agreement for the Scone Developments Inc. (Shelburne Towns) subdivision;

  AND THAT leave be given for the reading and enacting of By-law #44-2021 to enter into a Subdivision Agreement with Scone Developments Inc. for the Shelburne Towns subdivision development (File Nos. DPS 17/02 and DPC17/02).

6.

Report P2021-33 from the Town Planner regarding application for site alteration - Hornby Holdings Inc. - 115 Luxton Way, Shelburne.

• Recommendation:

  BE IT RESOLVED THAT Council receives report P2021-33 for information;

  AND THAT Council authorizes staff to finalize the review of the request for approval to permit site alteration submitted by Hornby Holdings Inc. for the vacant industrial property located at 115 Luxton Way, and to proceed with issuance of a Site Alteration Permit subject to the applicant satisfying Town Engineering review comments and with the conditions as outlined in Planning Report P2021-33 and such other conditions as may be required by the Town Engineer.

7.

Report CAO 2021-08 from the Chief Administrative Officer regarding Service Delivery Review Town of Shelburne.

• Recommendation:

  BE IT RESOLVED THAT Council receives report CAO 2021-08 Service Delivery Review Town of Shelburne for information;

  AND THAT Optimus SBR Inc. be assigned the project for a budget of up to $70,000 and the funding provided for the project by the Province of Ontario through the Municipal Modernization Program second intake;

  AND THAT as part of the SDR that consultation and discussions be commenced with applicable municipalities regarding potential directions and options that could be supported regarding Council’s support in principle of the recommendations specific to indoor recreation and fire services from the County of Dufferin Service Delivery Review Part A and the dissolution of the boards of management whereby each service area would be directly delivered by the Town of Shelburne.

8.

Report FS 2021-09 from the Director of Financial Services/Treasurer regarding the June 2021 Financial Report.

• Recommendation:

  BE IT RESOLVED THAT Council receives the staff report FS 2021-09 with respect to the June 30, 2021 financial update;

  AND THAT Council directs staff to proceed with the Long-Term Borrowing Loan Application(s) and associated By-Laws with Infrastructure Ontario, to assist with funding the new Water Storage Tower and the upgrades to Well 3.

9.

Report LS 2021-09 from the Director of Legislative Services/Clerk regarding 2022 Municipal Election Update.

• Recommendation:

  BE IT RESOLVED THAT Council receives report LS 2021-09 for information.

10.

Report LS 2021-10 from the Director of Legislative Services/Clerk regarding the extension of the Integrity Commissioner's agreement.

• Recommendation:

  THAT report LS 2021-10 from the Clerk dated July 12, 2021, regarding extension of the Integrity Commissioner agreement, be received;

  AND THAT the agreement with Guy Giorno of Fasken Martineau Dumoulin as the Integrity Commissioner for the Town of Shelburne be extended for a further two years from July 1, 2021 to July 1, 2023.

11.

By-law #39-2021 is ready for Council's consideration being a by-law to enter into an amending agreement with Grey County to establish additional bus stops.

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #39-2021 being a by-law to enter into an amending agreement with the Corporation of the County of Grey for the purpose of establishing bus stops within the Town of Shelburne.

12.

Consideration of a Sharing of Information Protocol between the Shelburne Police Services Board and the Town of Shelburne.

• Recommendation:

  BE IT RESOLVED THAT Council adopts the Sharing of Information Protocol from the Shelburne Police Services Board as presented.

13.

Consideration of a resolution from the Shelburne Police Services Board.

• Recommendation:

  THAT Council receives the Police Services Board resolution for information.

14.

Consideration of Community Excellence Awards.

• Recommendation:

  THAT Council receives the Community Excellence Award nominations;

  AND FURTHER invites the recipients to a future meeting of Council to receive their awards.

7.

Councillor Motions (Notice of Motion)

8.

Communications

1.

2022 Draft Budget Schedule.

2.

Minutes from the Centre Dufferin Recreation Complex Board of Management meetings held April 28 and May 26 2021.

3.

County of Dufferin Notice of Application Proposed Official Plan Amendment - Flato Developments.

4.

Communication items from the Town of Mono.

5.

Email from the Solicitor General's Office regarding an OPP Detachment Board Update.

6.

Nottawasaga Valley Conservation Authority Board meeting highlights.

7.

Letter from Enbridge to the Ontario Energy Board.

8.

AMO Communications.

• Recommendation:

  THAT Council receives the items listed under Communications for information.

9.

Closed Session 

• Recommendation:

  THAT as per section 239(2)(b) of the Municipal act, Council enters closed session to discuss personal matters about an identifiable individual, including municipal or local board employees.
  
  

  1) Report from the CAO.

• Recommendation:

  THAT Council rises from closed session to resume regular business.

• Recommendation:

  THAT Council receives the report from the CAO for information.

10.

Confirming By-law

1.

Confirming By-law # 45-2021 - July 12, 2021

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #45-2021 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held July 12, 2021.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.