Town of Shelburne
Regular Council Meeting - Agenda

Monday, January 09, 2023

6:30 P.m. - 9:30 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

We encourage residents to review the call-to-action information by visiting the following website to further research and educate oneself:

https://www.dccrc.ca/educational-links/ 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the December 12, 2022 Council meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held December 12, 2022 be approved as presented and circulated.

4.

Closed Session

1) Presentation of Report from Ward & Uptigrove regarding Town of Shelburne 2022 Compensation Review Report 

• Recommendation:

  THAT according to section 239(2) (b) Council enters closed session for personal matters about an identifiable individual, including municipal or local board employees. 

• Recommendation:

  THAT Council receives the presentation of the report from Ward & Uptigrove.

• Recommendation:

  THAT Council rises from closed session to resume regular business.

5.

Special Education Session

1.

Budget Education Session

• Recommendation:

  BE IT RESOLVED THAT Council receive the Budget Education Session as information.

6.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Legislative Services Department at [e-mail] or 519-925-2600 by 12:00 pm Monday, January 9, 2023.

2.

Presentations

To register as a presenter please contact the Legislative Services Department directly at [e-mail] or 519-925-2600.

1.

Dufferin Film Society - Alex Carter - Verbal Introduction to the society, Greetings and Congratulations

3.

Deputations on Agenda Items

7.

Council Inquiries

8.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report CAO 2023-01 from the Chief Administrative Officer regarding Operations Review Town of Shelburne - Report and Recommendations

• Recommendation:

  BE IT RESOLVED THAT Council:
  1. Receives report CAO 2023-01 Operations Review Town of Shelburne – Report and Recommendations for information; and that
  2. The additional three labourer positions recommended be included in the draft 2023 operating budget of the Development and Operations Department for the consideration of Council.

2.

Report CAO 2023-02 from the Chief Administrative Officer regarding Sports Fields and Outdoor Facilities Allocation Policy

• Recommendation:

  BE IT RESOLVED THAT Council:
  1. Receives report CAO 2023-02 Sport Fields and Outdoor Facilities Allocation Policy for information; and that
  2. The Sport Fields and Outdoor Facilities Allocation Policy be adopted.

3.

Report CAO 2023-03 from the Chief Administrative Officer regarding Committee terms of Reference for Advisory Committees of Council

• Recommendation:

  BE IT RESOLVED THAT Council:
  1. Receives report CAO 2023-03 Committee Terms of Reference for Advisory Committees of Council for information; and that
  2. The Committee Terms of Reference Advisory Committees of Council be adopted.

4.

Dufferin Municipal Provincial Offences Act Board Appointment Request

• Recommendation:

  THAT Council receives the letter from the Town of Caledon regarding the Dufferin Municipal Provincial Offences Act Board Appointment Request dated December 2, 2022 ;

  AND THAT Council appoints Deputy Treasurer, Maryon English and Director of Financial Services/Treasurer, Carey Holmes as an alternate to the Provincial Offences Act Board.

5.

By-law 02-2023 is ready for Council's consideration being a by-law to authorize the borrowing of $9,655,515.00

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #02-2023 being a By-law to authorize the borrowing of $9,655,515.00

6.

By-law 03-2023 is ready for Council's consideration being a by-law to appoint municipal committee and board members for the 2022-2026 term of Council. 

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #03-2023 being a by-law to appoint municipal committee and board members for the 2022-2026 term of Council. 

7.

Councillor Walter Benotto's Notice of Motion

• Recommendation:

  THAT Staff investigate how the Food Bank can fit into the Town's Budget process as it is an essential service and bring a report back to Council.

9.

Councillor Motions (Notice of Motion)

10.

Communications

1.

Investing in Canada Infrastructure Program Green Stream - Well No. 3 Pumphouse Rehabilitation and well No. 1 Electrical Upgrades Transfer Payment Agreement

2.

2023 Regular Council Meeting Dates

3.

2023 Budget Schedule

4.

2022 Shelburne Public Library Board Minutes

5.

Correspondence from the County of Dufferin - Notice of Public Information Centre - Official Plan Amendment

6.

New Release from Headwaters Health Care Centre - funding to operate Magnetic Resonance Imaging (MRI) Machine

7.

Nottawasaga Valley Conservation Authority Board highlights

8.

Correspondence from the Association of Municipalities of Ontario - Policy Updates

9.

Correspondence from the Township of Malahide regarding the Federal Cannabis Act Review

10.

Correspondence from Lanark County regarding Violence Against Women Renfrew Inquest

11.

Correspondence form the Municipality of Tweed regarding Natural Gas Rate Increases

12.

Correspondence regarding Bill 23, More Homes Built Faster Act

• Recommendation:

  BE IT RESOLVED THAT Council receives the items listed under communications for information. 

11.

Confirming By-law

1.

Confirming By-law # 04-2023

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law 04-2023 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held January 9, 2023.

12.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.