Town of Shelburne
Regular Council Meeting - Agenda

Monday, April 26, 2021

6:30 P.m. - 11:30 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

This meeting will be held electronically in accordance with Section 238(3.1) of the Municipal Act which provides that a member of Council, of a local board or of a committee of either of them, can participate electronically.

In-person attendance at this meeting will not be permitted.

Members of the public may observe the proceedings by accessing the live webcast on the Town of Shelburne YouTube page:
https://www.youtube.com/channel/UCsar-MwF8CXrgPbe2EVxh-w

Canadian National Anthem

Land Acknowledgement:

We would like to acknowledge the traditional territory of the Anishinaabe including the Ojibway, Potawatomi and Chippewa and the People of the Three Fires Confederacy.

2.

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Adoption of Minutes

1.

Minutes from the April 12, 2021 Committee of Adjustment and Regular Council meeting.

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Committee of Adjustment and Regular Council meeting held April 12, 2021 be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Clerk at [e-mail] or 519-925-2600 Ext. 223 by 12:00 pm Monday April 26, 2021.

2.

Presentations

To register as a presenter please contact the Clerk directly at [e-mail] or 519-925-2600 Ext. 223.

1.

National Day of Mourning Proclamation.

WHEREAS April 28th is a day set aside to honour those workers across the country whose lives have been lost, those who have been injured or disabled on the job, or who suffer from occupational diseases; and

WHEREAS The Town of Shelburne is committed to establishing and maintaining safe workplace conditions for our workers; and

WHEREAS The National Day of Mourning was officially recognized by the federal government in 1991, and originally launched by the Canadian Labour Congress in 1984. Together on this day we strive, along with employers and unions across Canada, to prevent workplace deaths, illnesses and injuries; and

WHEREAS By recognizing the Day of Mourning, we acknowledge the continuing need to work collectively with our Unions and Associations to eliminate workplace injury, illness and death in the workplace.

THEREFORE, I, Mayor Wade Mills, do hereby proclaim April 28, 2021 as the National Day of Mourning in the Town of Shelburne.

2.

Community Excellence Award Presentations.

Shaila Carter, Tyrell Harris, Yehya Soliman, Mike Mackley, Richard and Alexandra Magder, Patricia Crowley

3.

Mairi MacRae - Stop sign installation at Gordon Street and First Avenue West.

• Recommendation:

  THAT Council receives the presentation information from Mairi MacRae.

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report SBA 2021-02 from S. Burnett and Associates regarding Water & Sewage Projects Update.

• Recommendation:

  BE IT RESOLVED THAT Council receives report SBA 2021-02 regarding Water & Sewage Projects Update;

  AND THAT up to $2 million be approved to be funded from the wastewater reserve for the design portion of the Water Pollution Control Plant (WPCP) upgrades;

  AND THAT the design work be commenced by the Municipal Engineer upon completion of the WPCP EA Study.

2.

Report P2021-12 from the Town Planner - Pre-servicing Agreement for Draft Plan of Subdivision DPS 17/02 and Draft Plan of Condominium DPC 17/02 – Sconce Developments Inc. (Maramel Homes)

• Recommendation:

  BE IT RESOLVED THAT Council receives report P2021-12 for information;

  AND THAT leave be given for the reading and enacting of By-law #19-2021 being a by-law to enter into a Subdivision (Pre- Servicing) Agreement with Sconce Developments Inc.

3.

Report CAO 2021-05 from the Chief Administrative Officer regarding Weekend Expansion Pilot Project Update: Grey County Transit.

• Recommendation:

  BE IT RESOLVED THAT Council receives report CAO 2021-05 regarding Weekend
  Expansion Pilot Project Update: Grey County Transit for information.

4.

Report FS 2021-06  from the Director of Financial Services/Treasurer regarding the March 31, 2021 Financial Update.

• Recommendation:

  BE IT RESOLVED THAT Council receives staff report FS 2021-06 with respect to the March 31, 2021 Financial Update;

  AND THAT $61,100 of the 2020 Covid Safe Restart Funding be applied to the Town’s share of the 2021 CDRC budget to offset the budget shortfall related to Covid-19.

5.

Report FS 2021-07 from the Director of Financial Services/Treasurer regarding 250 Robert Street – Water & Sewer Billing. 

• Recommendation:

  BE IT RESOLVED THAT Council receives staff report FS 2021-07 with respect to the water and sewer billing for 250 Robert Street;

  AND THAT, Council directs staff to remove the additional unit of a common room from the base rate billing for 250 Robert Street effective January 1, 2021 for a savings of $686.16 annually (as per 2021 Base Rates);

  AND FURTHER THAT, Council approves option 1 with respect to tiered consumption charges for this property;

  AND FURTHER THAT, Council authorizes an amendment to wording within the Water Meter Policy, Section 4: Back Flow Preventers from “Multi residential properties with 4 or more stories” to “Multi residential properties with 4 or more units.”

6.

Report LS 2021-06 from the Director of Legislative Services/Clerk regarding Committee Member appointments to the Arts & Culture Committee.

• Recommendation:

  BE IT RESOLVED THAT Council receives report #LS2021-06 from the Clerk for
  information;

  AND THAT the following members be appointed to the Arts & Culture Committee for the remaining term of Council:
  Angela Tracogna
  Tracy Smith
  Wendy Reid
  Andrew James
  Althea Alli
  Triston Barrocks
  Trisha Linton

  AND THAT the following Council member(s) be appointed to the Arts & Culture
  Committee for the remaining term of Council:
  ________________________________

7.

Report LS 2021-07 from the Director of Legislative Services/Clerk regarding the 2022 Municipal Election Alternative Voting Methods.

• Recommendation:

  BE IT RESOLVED THAT Council receives report LS 2021-07 for information;

  AND THAT Council authorizes the use of an alternative voting method being telephone and internet voting for the 2022 election;

  AND THAT staff be directed to bring forward a by-law to authorize the use of an alternative voting method;

  AND THAT the Clerk be authorized to enter into an agreement with Intelivote Systems Inc. for the provision of internet/telephone voting methods for the 2022 Municipal Election.

8.

By-law #20-2021 is ready for Council's consideration being a by-law to enter into an agreement with Her Majesty the Queen to receive funding for Court Security Prisoner Transportation.

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #20-2021 being a by-law to enter into an agreement with Her Majesty the Queen to receive funding for Court Security Prisoner Transportation.

9.

Consideration of a Short Term Business License application.

• Recommendation:

  BE IT RESOLVED THAT Council approves the Short Term Business License to be issued to Dan the Man Driveway Sealing.

7.

Councillor Motions (Notice of Motion)

8.

Communications

1.

Minutes from the Shelburne & District Fire Board meeting held February 2, 2021.

2.

Public Message from Headwaters Health Care Center - Ramp down of elective surgeries and non-emergency care activities.

3.

Letter from the Ministry of Transportation regarding the 2021-2022 Connecting Links Grant Application.

4.

Dufferin County Canadian Black Association E-Newsletter Volume 2.

5.

Letter from the Township of Amaranth regarding the Shelburne resolution concerning the Service Delivery Review.

6.

Letter from the Township of Amaranth regarding the County of Dufferin rescue calls policy.

7.

Letter from the Town of Mono regarding Health Canada Cannabis Licensing and Enforcement.

8.

Letter from the Township of Springwater regarding Clean Fuel Standards.

9.

Letter from the Town of Amherstburg regarding Support for Universal Paid Sick Days in Ontario.

10.

Letter from the Township of Archipelago regarding Road Management on Invasive Phragmites.

11.

Letter from the Township of Zorra regarding joint and several liability municipal insurance rates.

12.

AMO Communications.

• Recommendation:

  THAT Council receives the items listed under Communications for information.

9.

Closed Session (if required)

• Recommendation:

10.

Confirming By-law

1.

Confirming By-law #21-2021 - April 26, 2021.

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #21-2021 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held April 26, 2021.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.