Town of Shelburne
Regular Council Meeting - Agenda

Monday, June 27, 2022

6:30 P.m. - 7:30 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

---

1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

We encourage residents to review the call-to-action information by visiting the following website to further research and educate oneself:

https://www.dccrc.ca/educational-links/ 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the June 13, 2022 Regular Council meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held June 13, 2022 be approved as presented and circulated.

4.

Planning Public Meeting

1.

Report P2022-19 from the Town Planner Regarding Application for Zoning By-law Amendment Z22/02 307 Victoria Street

• Recommendation:

  Be it resolved that Council receive Report P2022-19 as information;

  AND THAT leave be given for the reading and enacting of By-law #33-2022, being a bylaw to amend zoning bylaw #38-2007 to rezone lands municipally known as 307 Victoria Street in the Town of Shelburne from Residential Type Two (R2) Zone to Residential Type Two Exception Seven (R2-7) Zone and Residential Type Two Exception Eight (R2-8) Zone as shown on Schedule “A1” to the Bylaw.

5.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Clerk at [e-mail] or 519-925-2600 Ext. 223 by 12:00 pm Monday June 27, 2022.

2.

Presentations

To register as a presenter please contact the Clerk directly at [e-mail] or 519-925-2600 Ext. 223.

3.

Deputations on Agenda Items

6.

Council Inquiries

7.

Motions and By-law for Decision

1.

Consent Agenda – all items in this list shall be the subject of one motion

2.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report P2022-20 from the Town Planner regarding SPA 21/06 - Application for Site Plan Approval - Select Builders Construction and Renovation Ltd., 152 Luxton Way Shelburne

• Recommendation:

  Be it resolved that Council receive Report P2022-20 as information;

  AND THAT, Site Plan Application SPA 21/06 be approved, subject to the following conditions:

  1. That the Owner enter into a Site Plan (Amending) Agreement with the Town of Shelburne; and

  2. That the Owner shall submit final Site Plan drawings and information addressing review comments to the satisfaction of the Town Engineer and the Town Planner; 

  AND THAT leave be given for the reading and enacting of Bylaw #34-2022 being a bylaw to enter into a site plan amending agreement with Select Builders Construction and Renovation Ltd., for development of the property know municipally as 152 Luxton Way in the Town of Shelburne.

   

2.

Report LS2022-12 from the Director of Legislative Services/Clerk regarding Town of Shelburne Smoking And Vaping Bylaw

• Recommendation:

  BE IT RESOLVED THAT Council receives report LS 2022-12 for information;

  AND THAT leave be given for the reading and enacting of Bylaw #35-2022 being a bylaw to regulate the smoking and vaping of tobacco and vapourizing of any substance on municipally owned or leased properties within the Town of Shelburne.

3.

Report LS2022-13 from the Director of Legislative Services/Clerk regarding Town of Shelburne Draft Traffic By-law

• Recommendation:

  BE IT RESOLVED THAT Council receives report LS 2022-13 for review and information;

  AND THAT Council directs staff to proceed with public engagement between July 1, 2022, and July 18, 2022;

  AND THAT the draft traffic by-law will return to Council on July 25, 2022, for final review and enactment.

4.

Report CAO2022-11 from the Chief Administrative Officer regarding Waiving of Fees Guidelines - Recent Requests from User Groups to Waive Field Fees

• Recommendation:

  BE IT RESOLVED THAT Council receives report CAO2022-11 Waiving of Fees Guidelines – Recent Requests from User Groups to Waive Field Fees for information;

  AND THAT conditions of the Waiving of Fees Guidelines not be waived;

  AND THAT all requests for waiving of fees where they are for regular program costs, including field rental fees, not be brought to Council and organizations be directed to the Municipal Grant Funding program.

5.

Request from the DEI Committee for the Committee to Issue the statement as submitted

 

The Shelburne Diversity and Equity Committee has been informed of, and is troubled by the recent incident that happened at Centre Dufferin District High School. We have yet to hear all the details, and want to be respectful to all parties involved, and to any ongoing investigation being conducted by the Police and the Upper Grand District School Board.

We want to take this opportunity to say that as a Committee we reject all forms of racism and discrimination. It is important that our schools remain safe, welcoming and inclusive for all of our students and staff. While significant progress has been made to strengthen our schools and community, we recognize that more work needs to be done.

We support an open and transparent investigation followed by meaningful action. Once the investigation is complete, we strongly recommend implementing a process to work collaboratively with the school, school board, students, families and other community partners to find a solution to the issues raised.

• Recommendation:

  BE IT RESOLVED THAT the Council of the Town of Shelburne receives the request from the DEI committee to issue a statement as information;

  AND THAT Council approves the request from the DEI committee to issue the statement as submitted.

8.

Councillor Motions (Notice of Motion)

9.

Communications

1.

Statement from Mayor Wade Mills and Council of the Town of Shelburne regarding Recent Events at Centre Dufferin District High School, June 17, 2022

2.

Minutes from the Shelburne & District Fire Board from their meeting held on April 5, 2022

3.

Resolution from the Shelburne District Fire Board - 2021 Financial Statement

4.

Resolution from the Shelburne District Fire Board - Shelburne's Revised Land Acknowledgement

5.

Correspondence from Dufferin County regarding Dufferin County Awards 2022 Bill Hill Scholarships

6.

Correspondence from the Township of Mulmur regarding Ontario Climate Caucus

7.

Correspondence from the City of Cambridge regarding Ontario Must Build it Right the First Time

8.

Correspondence from the Town of The Blue Mountains regarding Voter's List Information for Candidates

9.

Correspondence from Municipality of Killarney - Russian Sanctions

10.

Correspondence from the Shepherds Cupboard Foodbank regarding the LCBO property in Shelburne

11.

Correspondence from Headwaters Health Care Centre regarding pandemic Response Measures, including Mask Mandate

12.

AMO - Policy Update

10.

Closed Session (if required)

• Recommendation:

11.

Confirming By-law

1.

Confirming By-law # 36-2022

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law 36-2022 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held June 27, 2022.

12.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.