Town of Shelburne
Regular Council Meeting - Agenda

Monday, September 26, 2022

6:30 P.m. - 9:30 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

We encourage residents to review the call-to-action information by visiting the following website to further research and educate oneself:

https://www.dccrc.ca/educational-links/ 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the September 12, 2022 Council meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held September 12, 2022 be approved as presented and circulated.

4.

Closed Session

• Recommendation:

  THAT according to section 239(2) (f) of the Municipal Act, Council enters closed session to receive advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

  1) Verbal update from the Town Solicitor

• Recommendation:

  THAT Council rises from closed session to resume regular business.

• Recommendation:

  THAT Council receives the information provided from the Town Solicitor for information.

5.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Legislative Services Department at [e-mail] or 519-925-2600 by 12:00 pm Monday, September 26, 2022

2.

Presentations

To register as a presenter please contact the Legislative Services Department directly at [e-mail] or 519-925-2600.

1.

Proclamation - September 30, 2022 - National Day of Truth and Reconciliation

Whereas, in June of 2021, the federal government passed a new legislation making September 30 a national statutory holiday to commemorate the tragic legacy of residential schools in Canada; and 

Whereas, the establishment of a national holiday is in response to the 80th call to action in the Truth and Reconciliation Commission of Canada: Calls to Action; and 

Whereas, the date coincides with Orange Shirt Day, which began in 2013 has become a symbol of remembrance to honour Indigenous children forced to leave their families to attend residential schools; and

Whereas, the orange shirt symbol originated in the experience of Phyllis (Jack) Webstad of the Stswecem'c Xgat'tem First Nation, who shared her story of how her new orange shirt was taken away from her on her first day at St. Joseph Mission Residential School, leaving her with feelings of worthlessness and insignificance; and 

Whereas, this day will provide a way for our community to publicly commemorate the history and legacy of residential schools and the resilience of residential school survivors, commemoration being a vital component of the reconciliation process; and 

Whereas, Shelburne is a community that encourages and celebrates its cultural diversity; Now therefore, I, Mayor Wade Mills, on behalf of Council, do hereby proclaim September 30, 2022 as National Day of Truth and Reconciliation in the Town of Shelburne.

2.

Wightman - Fibre to the Home Shelburne Project Overview Presentation

• Recommendation:

  BE IT RESOLVED THAT the presentation by Wightman regarding Fibre to the Home  Shelburne Project Overview be received as information.

3.

Deputations on Agenda Items

6.

Council Inquiries

7.

Motions and By-law for Decision

1.

Consent Agenda – all items in this list shall be the subject of one motion

2.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report DO2022-04 from the Director, Development & Operations regarding Sandhill Court Reconstruction

• Recommendation:

  BE IT RESOLVED THAT Council receives report DO2022-04 dated September 26, 2022, for information;

  AND FURTHER THAT Council approves staff’s recommendation to award the Sandhill Court Reconstruction to Unique Builders Inc. in the amount of $599,620 plus HST;

  AND FURTHER THAT Council instructs staff to utilize existing Canada Community-Building Funds (CCBF) formerly known as AMO Gas Tax Funding with a total project cost of $742,461. 

2.

Recommendation from the Heritage Committee for free standing artwork of Heritage photos to be placed in Jack Downing Park

• Recommendation:

  BE IT RESOLVED THAT Council receives the recommendation from the Heritage Committee regarding artwork to be placed in Jack Downing Park;

  AND THAT Staff meet with the Heritage Committee to review the request and next steps.

3.

Recommendation from the Heritage Committee for consideration of their 2023 budget

• Recommendation:

  BE IT RESOLVED THAT Council receives the 2023 budget request from the Heritage Committee;

  AND THAT the amount of $10,000 be placed in the 2023 budget for consideration during 2023 budget discussions.

4.

Notice of Motion from September 12, 2022 by Councillor Benotto

• Recommendation:

  BE IT RESOLVED THAT the grass behind the yards of the houses on the south side of Franklyn Street is cut on a regular basis similar to the yards on Greenwood street.

5.

Flag raising request to recognize Islamic Heritage Month

• Recommendation:

  BE IT RESOLVED THAT Council receives the flag raising request for information.

8.

Councillor Motions (Notice of Motion)

9.

Communications

1.

2023 Shelburne Council meeting schedule

2.

Memo from the Shelburne Heritage Committee - Shelburne's Doors Photo Calendar Contest

3.

Minutes from the Heritage Committee for their meeting held June 1, 2022 

4.

Minutes from the Shelburne Diversity, Equity and Inclusion Committee from their meetings held on June 16, and June 21, 2022

5.

Correspondence from the Centre Dufferin Recreation Complex regarding 2022 CDRC Budget

6.

Minutes from the Centre Dufferin Recreation Complex Board of Management from their meetings held June 22 and July 27, 2022

7.

Correspondence from the Planning Department - Notice of Public Meetings

8.

Correspondence from Dufferin County regarding Land Acknowledgments

9.

Correspondence from the Orangeville Food Bank regarding the Shepherds Cupboard Food Bank Presentation of August 29, 2022

10.

Correspondence from Dufferin County regarding Creating Draven Alert

11.

Correspondence from the Office of the Ombudsman of Ontario - 2021-2022 Annual Report

12.

Correspondence from several municipalities regarding the Strong Mayors Building Homes Act

13.

Correspondence form the Township of McGarry regarding Removal of Councillors

• Recommendation:

  BE IT RESOLVED THAT Council receives the items listed under communications for information. 

10.

Confirming By-law

1.

Confirming By-law #48-2022 - September 26, 2022

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law 48-2022 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held September 26, 2022.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.