Town of Shelburne
Regular Council Meeting - Agenda

Monday, January 25, 2021

6:30 P.m. - 11:00 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

This meeting will be held electronically in accordance with Section 238(3.1) of the Municipal Act which provides that a member of Council, of a local board or of a committee of either of them, can participate electronically.

In-person attendance at this meeting will not be permitted.

Members of the public may observe the proceedings by accessing the
live webcast on the Town of Shelburne YouTube page:
https://www.youtube.com/channel/UCsar-MwF8CXrgPbe2EVxh-w

Canadian National Anthem

Land Acknowledgement:

We would like to acknowledge the traditional territory of the Anishinaabe including the Ojibway, Pottawattamie and Chippewa and the People of the Three Fires Confederacy.

2.

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Adoption of Minutes

1.

Minutes from the January 11, 2021 Council meeting.

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held January 11, 2021 be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Clerk at [e-mail] or 519-925-2600 Ext. 223 by 12:00 pm Monday January 25, 2021.

2.

Presentations

To register as a presenter please contact the Clerk directly at [e-mail] or 519-925-2600 Ext. 223.

1.

Mayor Mills - Black History Month Proclamation.

WHEREAS, Black History Month is an opportunity to acknowledge and honour the historical and present contributions of Black Canadians, and recognizes their significant contributions made to Canada; and

WHEREAS, during Black History Month, we celebrate the many achievements and contributions made by Black Canadians to our collective economic, cultural, spiritual and political development; and

WHEREAS, the Town of Shelburne recognizes and values the significant contributions and advances that Black Canadians have made, and continue to make to Canadian society;

NOW, THEREFORE, I, Mayor Wade Mills, do hereby proclaim February 2021 as Black History Month in the Town of Shelburne and encourage all residents to celebrate our diverse heritage and culture and continue our efforts to make Shelburne a welcoming community for all.

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report CAO 2021-02 from the Chief Administrative Officer regarding the Anti-Black Racism, Anti-Racism & Discrimination Task Force Recommendations: 3 to 6 months general overview.

• Recommendation:

  BE IT RESOLVED THAT Council receives report CAO 2021-02 regarding the Anti-Black Racism, Anti-Racism & Discrimination Task Force Recommendations: 3 to 6 months general overview;

  AND THAT the Town of Shelburne adopts the declaration of the Canadian Coalition of Municipalities Against Racism and Discrimination;

  AND THAT Council approves the terms of reference for the Diversity, Equity and Inclusion Committee and directs staff to advertise for Committee Members.

2.

Report FS 2021-03 from the Director of Financial Services/Treasurer regarding the December 31st, 2020 Financial Update.

• Recommendation:

  BE IT RESOLVED THAT Council receives staff report FS 2021-03 with respect to the December 31st, 2020 financial update for information.

3.

Report LS 2021-01 from the Director of Legislative Services/Clerk regarding review of downtown parking.

• Recommendation:

  BE IT RESOLVED THAT Council receives report #LS2021-01 from the Clerk for information;

  AND FURTHER THAT Council approves the recommendations being provided;

  AND directs staff to bring forward an amendment to the traffic by-law that incorporates the parking recommendations as noted on page 2 of the report as well as increasing the permit fees to $35.00 per month.

4.

Request to raise Pan African Flag for the month of February in recognition of Black History Month.

• Recommendation:

  BE IT RESOLVED THAT Council approves the request to raise the Pan African flag at Shelburne Town Hall to recognize February as Black History Month.

5.

Consideration of Community Excellence Award Nominations.

• Recommendation:

  THAT Council receives the nomination for the Community Excellence Award;

  AND invites the nominees to a future meeting of Council to receive their award.

7.

Councillor Motions (Notice of Motion)

8.

Communications

1.

Town of Shelburne Notice of Public Meeting regarding Development Charges February 22, 2021 commencing at 5:30pm

2.

Town of Shelburne Public Meeting Notice - Committee of Adjustment and Planning Public Meeting February 8, 2021 commencing at 6:30pm.

3.

Town of Shelburne Notice of Complete Application - Draft Plan of Subdivision DPS 20/02.

4.

Letter from the Minister of Environment, Conservation and Parks regarding the newly formed Conservation Authorities Working Group.

5.

Letter from the County of Dufferin regarding the appointment of member to the Conservation Authorities Working Group.

6.

Letter from the Municipality of West Grey regarding Bill 229.

7.

Letter from the Township of Larder Lake regarding Municipal Insurance Costs.

8.

Letter from the Township of Matachewan regarding the extension of grant application deadlines.

9.

Resolution from the United Counties of Stormont, Dundas and Glengarry regarding support for Small Businesses.

10.

Client information from the Ontario Clean Water Agency (OCWA).

11.

Ontario Small Urban Municipality (OSUM) 2021 Conference Cancellation notice.

12.

AMO Communications.

• Recommendation:

  THAT Council receives the items listed under Communications for information.

9.

Closed Session 

• Recommendation:

  BE IT RESOLVED THAT as per section 239(2)(a) of the Municipal Act, 2001 Council enters closed session to discuss the security of the property of the municipality or local board.

  1. Report from the CAO.

• Recommendation:
  Amendment:

  THAT we rise from closed session to resume regular business.

• Recommendation:
  Amendment:

  THAT Council receives the report from the CAO as presented for information.

10.

Confirming By-law

1.

Confirming By-law #03-2021 - January 25, 2021.

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #03-2021 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held January 25, 2021.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.