Town of Shelburne
Regular Council Meeting - Agenda

Monday, August 23, 2021

6:30 P.m. - 7:30 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

This meeting will be held electronically in accordance with Section 238(3.1) of the Municipal Act which provides that a member of Council, of a local board or of a committee of either of them, can participate electronically.

In-person attendance at this meeting will not be permitted.

Members of the public may observe the proceedings by accessing the live webcast on the Town of Shelburne YouTube page:
https://www.youtube.com/channel/UCsar-MwF8CXrgPbe2EVxh-w

Canadian National Anthem

Land Acknowledgement:

We would like to acknowledge the traditional territory of the Anishinaabe including the Ojibway, Potawatomi and Chippewa and the People of the Three Fires Confederacy.

2.

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Adoption of Minutes

1.

Minutes from the July 26, 2021 Council meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held July 26, 2021 be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Clerk at [e-mail] or 519-925-2600 Ext. 223 by 12:00 pm Monday August 23, 2021.

2.

Presentations

To register as a presenter please contact the Clerk directly at [e-mail] or 519-925-2600 Ext. 223.

1.

Presentation of the Community Excellence Award to Kadeisha Buchanan.

2.

Update from Headwaters Health Care Centre - Kim Delahunt, President & CEO.

• Recommendation:

  THAT Council receives the update and information as presented.

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report P2021-35 from the Town Planner regarding application for site plan approval SPA 21/05 - Gott Enterprises Inc.

• Recommendation:

  BE IT RESOLVED THAT Council receives report P2021-35 for information;

  AND THAT site plan application SPA 21/05 be approved, subject to the following conditions:

  1. That the Owner enter into a Site Plan (Amending) Agreement with the Town of Shelburne; and
  2. That the Owner shall submit final site plan drawings and information addressing agency and department circulation comments and engineering review comments to the satisfaction of the Town Engineer and the Town Planner.

  AND THAT leave be given for the reading and enacting of By-law #51-2021, being a by-law to enter into a Site Plan Amending Agreement with Gott Enterprises Inc., substantially in the form attached to the by-law, for the proposed installation of a private watermain on the industrial property located at 485387 30 Sideroad, in the Town of Shelburne.

2.

Report P2021-36 from the Town Planner regarding part lot control exemption application PLC 21/01 - Hyland Village Subdivision.

• Recommendation:

  BE IT RESOLVED THAT Council receives report P2021-36 for information;

  AND THAT leave be given for the reading and enacting of By-law #50-2021 to apply part lot control exemption for Lots 99-110 and Blocks 138-140 on Registered Plan 7M-74.

3.

Report P2021-37 from the Town Planner regarding application for site plan approval SPA 21/01 - 121 Adeline Street, Shelburne.

• Recommendation:

  BE IT RESOLVED THAT Council receives report P2021-37 for information;

  AND THAT site plan application SPA 21/02 be approved, subject to the following conditions:
  
  

  1. That the Owner enter into a Site Plan Agreement with the Town of Shelburne; and
  2. That the Owner shall obtain confirmation of sufficient reserve servicing capacity by the Town Engineer for the Stage 1 area and allocation of servicing for the proposed mixed-use building including one commercial unit with approximately 50 square metres of gross floor area and three residential units prior to Municipal Approval of a building permit.

  AND THAT leave be given for the reading and enacting of By-law #35-2021, being a by-law to enter into a site plan agreement with 12123711 Canada Inc. substantially in the form attached to the by-law, for the mixed-use commercial/residential development of the property at 121 Adeline Street, in the Town of Shelburne.

4.

Report DO 2021-07 from the Director of Development and Operations regarding asphalt resurfacing 2021 RFP results.

• Recommendation:

  BE IT RESOLVED THAT Council receives report DO 2021-07 asphalt resurfacing 2021 RFP results from the Director of Development and Operations dated August 23, 2021, as presented and circulated;

  AND THAT Aecon Construction and Materials Limited be awarded the 2021 contract for hot mix asphalt resurfacing of municipal roads with an upset limit of $275,842 HST inclusive to match the $260,842 OCIF grant plus the 2021 budgeted amount of $15,000 for laneway resurfacing.

5.

Report LS 2021-11 from the Director of Legislative Services/Clerk regarding request for fee waiver - Team Apex Real Estate.

• Recommendation:

  BE IT RESOLVED THAT Council receives report LS 2021-11 regarding request for fee waiver from Team Apex Real Estate be received for information;

  AND THAT Council provide direction regarding the fee waiver request.

6.

By-law #52-2021 is ready for Council's consideration being a by-law to enter into an agreement with Her Majesty the Queen to receive Community, Culture and Recreation Grant Funding.

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #52-2021 being a by-law to enter into an agreement with Her Majesty the Queen to receive Community, Culture and Recreation Grant Funding.

7.

By-law #53-2021 is ready for Council's consideration being a by-law to execute and agreement with Integrated Maintenance and Operations Services Inc. (IMOS) for winter maintenance of the connecting link.

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #53-2021 being a by-law to execute an agreement with Integrated Maintenance and Operations Services Inc. (IMOS) for winter maintenance of the connecting link.

7.

Councillor Motions (Notice of Motion)

1.

Deputy Mayor Anderson - Notice of Motion

BE IT RESOLVED THAT Council considers naming the Summerhill  Park in the Van Dyk Subdivision after Kadeisha Buchanan, Shelburne resident and Olympic Gold Medalist with the Women’s Canadian Olympic Team.

8.

Communications

1.

Public Message from Headwaters Health Care Centre regarding COVID-19 Assessment Centre and Call Centre move to the new phase.

2.

News Update - Your Community Hospital Headwaters Health Care Centre.

3.

Thank You Card from the Children's Breakfast Program.

4.

Township of Mulmur resolution regarding OPP Detachment Boards.

5.

Letter from Jasper Fayer Property Managment regarding Water Billing - 250 Robert Street.

6.

NVCA Media Release - New Canadian families experience the great Canadian outdoors at the Tiffin Centre for Conservation.

7.

Memorandum from Deputy Minister Kate Manson-Smith (Ministry of Municipal Affairs and Housing) - Main Street Recovery Act.

8.

Letter from the Town of Plympton Wyoming regarding the Rising Cost of Building Materials.

9.

Letter to the Premier from the City of Stratford - Phase Out Ontario's Gas Plants.

10.

Northumberland County Resolution regarding POA Advocacy.

11.

Resolution from Huron-Kinloss regarding the Government of Canada terminate its appeal of the 2019 Human Rights Tribunal Ruling.

12.

Ontario Energy Board Notice to Customers of Enbridge Gas Inc.

13.

2020 AMO Annual Report.

• Recommendation:

  THAT Council receives the items listed under Communications for information.

9.

Closed Session (if required)

• Recommendation:

10.

Confirming By-law 

1.

Confirming By-law #54-2021 - August 23, 2021

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #54-2021 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held August 23, 2021.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.