Town of Shelburne
Regular Council Meeting - Agenda

Monday, July 11, 2022

6:30 P.m. - 9:30 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

We encourage residents to review the call-to-action information by visiting the following website to further research and educate oneself:

https://www.dccrc.ca/educational-links/ 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the June 27, 2022 Council meeting and the June 27, 2022 Committee of Adjustment meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held June 27, 2022 and the minutes from the Committee of Adjustment meeting held June 27, 2022 be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Clerk at [e-mail] or 519-925-2600 Ext. 223 by 12:00 pm Monday, July 11, 2022.

2.

Presentations

To register as a presenter please contact the Clerk directly at [e-mail] or 519-925-2600 Ext. 223.

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consent Agenda – all items in this list shall be the subject of one motion

2.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report P2022-21 from the Town Planner regarding Sign By-law Variance Request - 800-824 Ojibway Road Fieldgate Commercial.

• Recommendation:

  BE IT RESOLVED THAT Council receives Report P2022-21 for information; and

  THAT subject to comments and questions at the Council meeting, Council approves the request for a variance from the Sign By-law 30-1999 to grant relief from paragraph (3)(d) of section 4.04 to permit additional building fascia signs on the new commercial buildings at 804 Ojibway Road (Units 2, 3 and 5), 816 Ojibway Road (Unit 1) and 820 Ojibway Road, subject to all of the following requirements:

  1. That, notwithstanding the requirements of the Sign By-law restricting the number of fascia signs per business frontage, secondary fascia signs shall be permitted on the north façade of the buildings at 804 Ojibway Road (Unit 5 – Mary Browns), 816 Ojibway Road (Unit 1 – Pet Valu) and 820 Ojibway Road (Dollarama), and the west façade of the building at 804 Ojibway Road (Unit 2 – BarBurrito, Unit 3 – One Plant, and Unit 5 – Mary Browns) provided that the total fascia sign area on these building facades shall not exceed the lesser of 5% of the area of the architectural elevation of the building or unit or part thereof occupied by the business or 10 square metres of total sign area of secondary fascia sign area per business;

  2. That the proposed fascia sign for the east façade of the building at 804 Ojibway Road (Unit 2 – BarBurrito, and Unit 5 – Mary Browns) shall not exceed the lesser of 10% of the area of the architectural elevation of the building or unit or part thereof occupied by the business or 20 square metres as per the Sign By-law;

  3. That the owner shall obtain a MTO permit, if required, and a building permit from the County of Dufferin for the proposed sign(s); and,

  4. That the proposed signs shall comply with all other requirements of the Sign By-law and a sign permit shall be obtained from the Town of Shelburne.

2.

Report P2022-22 from the Town Planner regarding Request for Extension of Draft Approval for Draft Plan of Subdivision DPS 17/02 and Draft Approval of Plan of Condominium DPC 17/02 Scone Developments Inc.

• Recommendation:

  BE IT RESOLVED THAT Report P2022-22 be received for information; and

  THAT Council approve the request for extension of the Conditions of Draft Plan Approval by Design Plan Services on behalf of Scone Developments Inc. for Draft Plan of Subdivision (DPS17/02), for a period of one year; and 

  THAT Council approve the request for extension of the Conditions of Draft Plan Approval by Design Plan Services on behalf of Scone Developments Inc. for Draft Plan of Subdivision (DPS 17/02), for a period of one year.

3.

Report CAO 2022-11 from the Chief Administrative Officer regarding COVID 19 Vaccination Policies Update.

• Recommendation:

  BE IT RESOLVED THAT Council:

  1. Receives report CAO 2022-11 COVID 19 Vaccination Policies Update for information; and that

  2. The Town of Shelburne’s Vaccination Policy for staff and third party contracted services be suspended; and that

  3.  The Town of Shelburne’s Vaccination Policy for Members of Council, Local Boards and Committees be suspended. 

4.

Report FS 2022-09 from the Director of Financial Services/Treasurer regarding June 30, 2022 Financial Update

• Recommendation:

  BE IT RESOLVED that Council of the Town of Shelburne receives the staff report FS 2022-09 with respect to the June 30, 2022, Financial Update; and further,

  THAT the amount of $34,045.14 be placed in the Human Resources Reserve to be utilized in the proposed 2023 budget to offset potential costs associated with the results of both the Operations Service Delivery Review and Market Check.

5.

Report DO2022-02 from the Director, Development and Operations regarding Simon Street Storm Water Management Pond Slope Stabilization and Fence Repair Project

• Recommendation:

  BE IT RESOLVED THAT Council receives report DO2022-02 dated July 11, 2022, for information;

  AND FURTHER THAT Council approves staff’s recommendation to award the Simon Street Storm Water Management Pond Slope Stabilization and Fence Repair Project to MJK Construction LTD. in the amount of $80,817.79 HST inclusive to be funded from the Capital Reserve.

6.

Letter from the Rotary Club of Shelburne requesting permission to serve alcohol at Fiddle Park Pavilion.

• Recommendation:

  BE IT RESOLVED THAT the letter from the Rotary Club of Shelburne regarding permission to serve alcohol at Fiddle Park Pavilion be received as information. 

7.

Councillor Motions (Notice of Motion)

8.

Communications

1.

Minutes from the Diversity Equity and Inclusion Committee Meeting held on May 19, 2022.

2.

Minutes from the Centre Dufferin Recreation Complex for their meetings held on March 23, 2022 and April 27, 2022.

3.

Minutes from the Shelburne Public Library Board meeting held on April 19, 2022.

4.

Minutes from the Shelburne Business Improvement Association from their meetings held on June 14, 2022 and June 20, 2022.

5.

Correspondence from the Town of East Gwillimbury regarding Summary and Implications of Provincial Bill 109: More Homes for Everyone Act, 2022.

6.

Correspondence from the City of Orillia - Voluntary Russian Sanction Request.

7.

Correspondence from the Township of Matachewan regarding Providing Candidates with Voter Mailing Addresses.

8.

Correspondence from the Township of Greater Madawaska regarding Annual Emergency Exercise Exemption.

9.

Correspondence from Headwaters Health Care Centre regarding Covid-19 Assessment Centres.

10.

Correspondence from the Headwaters Health Care Centre regarding their 2022 General Meeting and Annual Report.

11.

Correspondence from the Nottawasaga Valley Conservation Authority (NVCA) - June 2022 Board Meeting Highlights.

12.

Notice from the Ontario Energy Board to Customers of Enbridge Gas Inc.

13.

Correspondence from Association of Municipal Managers, Clerks and Treasurers of Ontario - Advocacy Update: New Ford Government Cabinet Appointed.

14.

AMO Policy Update - New Cabinet Sworn In

• Recommendation:

  BE IT RESOLVED that Council receives the items listed under Communications for information.

9.

Closed Session (if required)

• Recommendation:

10.

Confirming By-law

1.

Confirming By-law #37-2022 - July 11, 2022

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #37-2022 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held July 11, 2022.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.