Town of Shelburne
Regular Council Meeting - Agenda

Monday, September 27, 2021

6:30 P.m. - 7:30 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

---

1.

Call to Order

This meeting will be held electronically in accordance with Section 238(3.1) of the Municipal Act which provides that a member of Council, of a local board or of a committee of either of them, can participate electronically.

In-person attendance at this meeting will not be permitted.

Members of the public may observe the proceedings by accessing the live webcast on the Town of Shelburne YouTube page:
https://www.youtube.com/channel/UCsar-MwF8CXrgPbe2EVxh-w

Canadian National Anthem

Land Acknowledgement:

We would like to acknowledge the traditional territory of the Anishinaabe including the Ojibway, Potawatomi and Chippewa and the People of the Three Fires Confederacy.

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the September 13, 2021 Council meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held September 13, 2021 be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Clerk at [e-mail] or 519-925-2600 Ext. 223 by 12:00 pm Monday September 27, 2021.

2.

Presentations

To register as a presenter please contact the Clerk directly at [e-mail] or 519-925-2600 Ext. 223.

1.

2022 Municipal Grant Funding Presentations

Each applicant will be afforded the opportunity to address Council for a period of not more than ten (10) minutes. Applicants will be timed.

The order of presentations is as noted within the attached spreadsheet.

Following each presentation there will be a short interview period, Council members will be afforded the opportunity to ask questions of each organization.

• Recommendation:

  THAT Council receives the presentations for information.

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consent Agenda – all items in this list shall be the subject of one motion

2.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report SBA 2021-04 from the Municipal Engineer and the Director of Financial Services/Treasurer regarding the Elevated Water Storage Tower.

• Recommendation:

  BE IT RESOLVED THAT Council receives report SBA 2021-04 regarding the Elevated Water Storage Tower Project dated September 27, 2021;

  AND THAT Council approves the award of the RFP for the construction of a new elevated water storage tower to Landmark Structures Co. for the base contract value of $5,983,050 plus applicable taxes;

  AND THAT Council approves the debt financing plan to borrow $5 million from
  Infrastructure Ontario for a term of 20 years.

2.

Report P2021-39 from the Town Planner regarding Site Plan Application SPA 19/03 - Stella Jones Inc. - 201 Wellington Street.

• Recommendation:

  BE IT RESOLVED THAT Council receives report P2021-39 for information;

  AND THAT Site Plan Application SPA 19/03 be approved, subject to the following conditions:

  1. That the Owner enter into a Site Plan Agreement with the Town of Shelburne; and
  2. That the Owner shall submit final Site Plan drawings and information addressing agency and department circulation comments and engineering review comments to the satisfaction of the Town Engineer and the Town Planner.

  AND THAT leave be given for the reading and enacting of By-law #58-2021, being a by-law to enter into a site plan agreement with Stella-Jones Inc., substantially in the form attached to the by-law, for the proposed site works at 201 Wellington Street, Shelburne.

3.

Resolution and Proclamation Request from the Diversity, Equity and Inclusion Committee regarding Orange Shirt Day, September 30, 2021.

4.

Resolution from the Arts and Culture Committee regarding the 2022 budget.

• Recommendation:

  BE IT RESOLVED THAT Council receives the resolution from the Arts and Culture Committee for information;

  AND requests the Director of Financial Services/Treasurer to list the request for consideration during 2022 budget discussions.

7.

Councillor Motions (Notice of Motion)

8.

Communications

1.

Minutes from the Arts and Culture meeting held July 21 2021.

2.

Minutes from the Diversity, Equity and Inclusion committee meeting held August 19 2021.

3.

Minutes from the Centre Dufferin Recreation Complex Board of Management meeting held June 23 2021.

4.

Instructions from the Wellington Dufferin Guelph Medical Officer of Health - Dr. Nicola Mercer - regarding proof of vaccination requirements for persons entering facilities used for sport and recreational fitness activities.

5.

Town of Shelburne Planning Application Public Meeting Notice - Committee of Adjustment.

6.

Resolution from the Town of Mono regarding COVID-19 Vaccination Policy.

7.

Resolution from the Town of Mono regarding OPP Detachment Police Service Board Proposal.

8.

Letter from the City of Sarnia to the Premier of Ontario regarding renovictions.

9.

Letter from Minister Steve Clark regarding the Site Plan Control Guide.

10.

Memorandum from the Ministry of Municipal Affairs and Housing regarding Guidance for proof of vaccination.

11.

Nottawasaga Valley Conservation Authority Media Release - Spring 2022 Tree Planting.

12.

AMO Communications.

• Recommendation:

  THAT Council receives the items listed under Communications for information.

9.

Closed Session (if required)

• Recommendation:

10.

Confirming By-law

1.

Confirming By-law # 59-2021 - September 27, 2021

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law #59-2021  being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held September 27, 2021.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.