Corporation of the Town of ShelburneCouncil MinutesMonday, March 09, 2026 6:30 P.m. - 9:30 P.m.Council Chambers203 Main St. E, ShelburneMembers in attendance:Mayor Wade MillsDeputy Mayor Shane HallCouncillor Walter BenottoCouncillor Kyle FeganCouncillor Len GuchardiCouncillor Lindsay WegenerMembers AbsentCouncillor Dan SampleStaff attending:Denyse Morrissey, CAOCarey Holmes, Director of Financial Services/TreasurerJennifer Willoughby, Director of Legislative Services/ClerkJim Moss, Director of Development and OperationsAlice Byl, Deputy Clerk/Committee CoordinatorOthers Present:Connor Messner, SBA Engineering1.Call to Order Council meeting called to order at 6:30 pm by Mayor Mills.Canadian National AnthemLand Acknowledgement:We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 2.Disclosure of Pecuniary Interest and General Nature Thereof Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.No disclsoures.3.Adoption of Minutes 1.Minutes from the February 23, 2026 Council meeting Motion #2026-48Moved ByCouncillor FeganSeconded ByCouncillor WegenerBE IT RESOLVED THAT the minutes from the Regular Council meeting held February 23, 2026 be approved as presented and circulated.CARRIED, W. Mills4.Public Participation 1.Public Question Period No questions were received.2.Presentations 3.Deputations on Agenda Items 5.Council Inquiries Council directed inquires to and received responses from Staff.6.Motions and By-law for Decision 1.Report SBA2026-01 from the Town Engineer regarding Shelburne Well No. 1 Upgrades Connor Messner from SBA Engineering presented the report to Council and answered questions of Council. Motion #2026-49Moved ByCouncillor BenottoSeconded ByCouncillor GuchardiBE IT RESOLVED THAT Council of the Town of Shelburne receives Report SBA 2026-01 Shelburne Well No.1 Upgrades from the Municipal Engineer dated March 9, 2026 as presented and circulated; AND THAT Council approves that the project difference of $79,786.50 be funded from the Water Reserve; AND THAT Council approves award of the Shelburne Well No. 1 Upgrade project to the low bidder, Avertex Utility Solutions Inc. so that the project may proceed to construction. CARRIED, W. Mills2.Report LS2026-03 from the Director of Legislative Services/Clerk regarding Municipal Bylaw Enforcement - 2025 Year in Review Motion #2026-50Moved ByCouncillor FeganSeconded ByDeputy Mayor HallBE IT RESOLVED THAT Council receives Report LS2026-03 for information.CARRIED, W. Mills3.Report LS2026-04 from the Director of Legislative Services/Clerk regarding Proclamation and Flag Raising Policy The Director of Legislative Services/Clerk presented the report to Council. Motion #2026-51Moved ByCouncillor GuchardiSeconded ByCouncillor FeganBE IT RESOLVED THAT Council receives Report LS2026-04 for information; AND THAT Council adopts the Proclamation and Flag Raising Policy as presented; AND THAT Bylaw #11-2026 is passed being a bylaw to rescind Bylaw #52-2017.CARRIED, W. Mills7.Councillor Motions (Notice of Motion) 8.Communications 1.Minutes from the Shelburne Public Library Board January 20, 2026 2.Minutes from the Centre Dufferin Recreation Board October 22, 2025 December 2, 2025 3.Correspondence from the Ontario Public Works Association (OPWA) - News Release OPWA Announces 2026 Executive Committee and Board of Directors 4.Correspondence from the Association of Municipalities of Ontario - Policy Update Submission on Municipal Environmental Assessments, Advocacy on municipal Case Law, New Funding for Postsecondary Education Motion #2026-52Moved ByCouncillor WegenerSeconded ByDeputy Mayor HallBE IT RESOLVED THAT Council receives the items under Communications as information.CARRIED, W. Mills9.Closed Session Motion #2026-53Moved ByCouncillor BenottoSeconded ByCouncillor WegenerBE IT RESOLVED THAT as per section 239(2) of the Municipal Act, subsection (k) Council enters closed session to discuss a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.CARRIED, W. MillsCouncil entered closed session at 6:50 pm. 1.Minutes from the February 23, 2026 Closed Session Public Comments: 2.Report from the CAO Public Comments: Motion #2026-54Moved ByCouncillor FeganSeconded ByCouncillor GuchardiBE IT RESOLVED THAT we rise from closed session to resume regular business.CARRIED, W. MillsCouncil rose from closed session at 7:33 pm. Motion #2026-55Moved ByCouncillor FeganSeconded ByCouncillor BenottoBE IT RESOLVED THAT the update from the CAO be received; AND THAT Council of the Town of Shelburne requests that all Boards of Management implement measures that enhance transparency and accessibility of Board meetings, including the preparation and publication of comprehensive meeting agendas that contain all relevant attachments associated with agenda items; AND FURTHER THAT all Board of Management meetings be recorded and either livestreamed or made publicly available by offering the Town’s website or official YouTube channel to ensure transparency and support compliance with applicable legislation, as well as with provisions outlined in their Board Agreement’s and Procedural By-laws.CARRIED, W. Mills10.Confirming By-law 1.Confirming By-law #12-2026 - March 9, 2026 Motion #2026-56Moved ByCouncillor WegenerSeconded ByCouncillor GuchardiBE IT RESOLVED THAT By-law 12-2026 being a By-law to confirm certain proceedings of the Council of the corporation of the Town of Shelburne for its regular council meeting held March 9, 2026 be approved.CARRIED, W. Mills11.Adjourn Motion #2026-57Moved ByCouncillor BenottoSeconded ByCouncillor FeganBE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.CARRIED, W. MillsCouncil meeting adjourned at 7:37 pm.No Item Selected This item has no attachments.