Town of Shelburne
Regular Council Meeting - Agenda

Monday, August 25, 2025

6:30 P.m. - 9:30 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the July 28, 2025 Council meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held July 28, 2025 be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Legislative services Department at [email protected] or 519-925-2600 by 12:00 pm August 25, 2025.

2.

Presentations

To register as a presenter please contact the Legislative Services Department directly at [email protected] or 519-925-2600.

1.

Presentation - Hemson Consulting Ltd. - 2025 Development Charges Background Study Draft Rates

• Recommendation:

  BE IT RESOLVED THAT the presentation from Hemson Consulting Ltd. regarding the 2025 Development Charges Background Study Draft Rates be received as information. 

2.

Presentation - Shelburne Cricket Club - Request for Upgrades to KTH Park

• Recommendation:

  BE IT RESOLVED THAT the presentation from the Shelburne Cricket Club regarding request for upgrades to KTH Park be received as information. 

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report P2025-07 from the Town Planner regarding Applications for Draft Plan of Subdivision (DPS 20/02) and Zoning By-law Amendment (Z20/02)

 - 416, 420 and 428 Main Street West - NMJ Developments Inc., Sahyog Investments Inc. & 2728476 Ontario Limited

• Recommendation:

  BE IT RESOLVED THAT Council receive Report P2025-07 as information;

  AND THAT Council directs Staff to report back to Council with recommended finalized conditions of draft plan of subdivision approval and a finalized Zoning By-law Amendment for Council consideration at a future meeting date.

2.

Report CAO 2025-03 from the Chief Administrative Officer regarding Shelburne Public Library Building & Property MOU with the Town of Shelburne

• Recommendation:

  BE IT RESOLVED THAT Council receives report CAO2025-03 regarding Shelburne Public Library Building & Property MOU with the Town of Shelburne for information;

  AND THAT Council approves the MOU as prepared by the Town of Shelburne;

  AND THAT the MOU be provided to the Shelburne Public Library Board for their approval.

3.

Report LS2025-09 from the Director of Legislative Services/Clerk regarding Automated Speed Enforcement Update

• Recommendation:

  BE IT RESOLVED THAT Council receives report LS2025-09 for information.

7.

Councillor Motions (Notice of Motion)

8.

Communications

1.

Correspondence from the Ministry of Infrastructure regarding HEWFS Funding Not Approved

2.

Report LS2025-08 from the Director of Legislative Services/Clerk regarding Municipal Bylaw Enforcement Second Quarter Status Report - 2025

3.

Correspondence from Watson & Associates Economists Ltd. - Updated Bulletin for August 1, 2025 - Affordable Residential Units for the Purposes of the Development Charges Act, 1997 Bulletin

4.

Correspondence from the Municipality of Strathroy-Caradoc regarding Blue Box Procedures

5.

Correspondence from the Township of Armour regarding Support for Standardized Governance Models for Family Health Teams

• Recommendation:

  BE IT RESOLVED THAT Council receive the items listed under Communications for information.

9.

Closed Session

• Recommendation:

  BE IT RESOLVED THAT according to section 239(2) (b) of the Municipal Act Council enters closed session for the purpose of discussing personal matters about an identifiable individual, including municipal or local board employees.
  
  

1.

Minutes from May 12, 2025

2.

Town of Shelburne Committees Overview

• Recommendation:

  BE IT RESOLVED THAT we rise from closed session to resume regular business.

10.

Confirming By-law

1.

Confirming By-law # 30-2025 - August 25, 2025

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law 30-2025 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held August, 25, 2025

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.