Town of Shelburne
Regular Council Meeting - Agenda

Monday, September 23, 2024

6:30 P.m. - 9:30 P.m.

Council Chambers

203 Main St. E, Shelburne

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Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the September 9, 2024 Council meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held September 9, 2024 be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Legislative services Department at [email protected] or 519-925-2600 by 12:00 pm September 23, 2024.

2.

Presentations

To register as a presenter please contact the Legislative Services Department directly at [email protected] or 519-925-2600.

1.

Proclamation - National Day for Truth and Reconciliation

Whereas, in June of 2021, the Federal Government passed new legislation marking September 30 as a national statutory holiday to commemorate  the tragic legacy of residential schools in Canada; and

Whereas, the establishment of a national holiday is in response to the 80th call to action within the Truth and Reconciliation Commission of Canada: Calls to Action; and

Whereas, the date coincides with Orange Shirt Day, which began in 2013 and has become a symbol of remembrance to honour Indigenous children forced to leave their families to attend residential schools; and

Whereas, the orange shirt symbol originated in the experience of Phyllis (Jack) Webstad of the Stswecem'c Xgat'tem First Nation, who shared her story of how her new orange shirt was taken away from her on her first day at St. Joseph Mission Residential School, leaving her with feelings of worthlessness and insignificance; and

Whereas, this day will provide a way for our community to publicly commemorate the history and legacy of residential schools and the resilience of residential school survivors, commemoration being a vital component of the reconciliation process; and

Whereas, Shelburne is a community that encourages and celebrates its cultural diversity; Now Therefore, I, Mayor Wade Mills, on behalf of Council, do hereby proclaim September 30, 2024 as National Day for Truth and Reconciliation in the Town of Shelburne.

2.

Presentation - Shepherd's Cupboard Foodbank

• Recommendation:

  BE IT RESOLVED THAT the presentation from the Shepherd's Cupboard Foodbank be received as information.

3.

Presentation - Dufferin OPP Detachment Board

• Recommendation:

  BE IT RESOLVED THAT the presentation from the Dufferin OPP Detachment Board be received as information. 

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report DO2024-06 from the Director, Development and Operations regarding Victoria Street Speed Zones

• Recommendation:

  BE IT RESOLVED THAT Council of the Town of Shelburne receives staff report DO2024-06 with respect to Victoria Street Speed Zones; 
  AND THAT leave be given for for the reading and enacting of By-law 38-2024 being a by-law to amend traffic By-law Number 8-1983, as amended, to establish reduced speed limits within the Town of Shelburne.

2.

Report DO2024-07 from the Director, Development and Operations regarding Trails RFQ 03-2024

• Recommendation:

  BE IT RESOLVED THAT Council of the Town of Shelburne receives staff report DO2024-07 with respect to the Trails RFQ 03-2024 and that the project has been awarded to GIP Paving Inc, being the lowest qualified submission, and inclusive of all Schedule and Provisional Items in the amount of $578,689.48 plus HST for information.

3.

Report CAO 2024-04 from the Chief Administrative Officer regarding Hiring Policy Town of Shelburne

• Recommendation:

  BE IT RESOLVED THAT Council receives report CAO 2024-04 Hiring Policy Town of Shelburne for information;

  AND THAT leave be given for the reading and enacting of Bylaw #39-2024 being a bylaw to adopt the Hiring Policy Town of Shelburne and rescind By-law #49-2008.

4.

Memo from the Grant Funding Committee - Review of 2025 Grant Funding Applications

• Recommendation:

  BE IT RESOLVED THAT the memo from the Grant Funding Committee be received as information;

  AND THAT the recommendations from the Committee be included in the 2025 budget.

5.

By-law #40-2024 is ready for Council's Consideration being a by-law to Authorize the Town of Shelburne to Appoint a Fire Chief for the Shelburne and District Fire Department

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law 40-2024 being a by-law to authorize the Town of Shelburne to Appoint a Fire Chief for the Shelburne and District Fire Department.

7.

Councillor Motions (Notice of Motion)

1.

Notice of Motion - Councillor Guchardi

Whereas,  the Shephard's Cupboard Food Bank  ( AKA The Shelburne Food Bank ) provides a vital service to individuals and families from all walks of life who are experiencing ever growing food insecurities within our community;

And Whereas, 72% of the clients of the Shelburne Food Bank reside in the Town of Shelburne;

And Whereas, in an effort to facilitate the recovery of food donations and deliveries,  the Shelburne Food Bank has embarked upon a campaign to secure sponsors to acquire a reliable electric vehicle to assist in this regard;

And Whereas, the above mentioned campaign provides for a sponsorship opportunity for the Town of Shelburne;

Therefore, Be It Resolved that the Town of Shelburne shall provide sponsorship to the Shelburne Food Bank in the amount of $10,000.00 ( ten thousand dollars ) to assist with the acquisition of the aforementioned electric vehicle; 

And Further, this funding should be implemented from within the 2025 fiscal year, and funding provided shall not be taken from, or considered as any part of the grant application process.

8.

Communications

1.

Minutes from the Arts, Culture and Heritage Committee Meeting

• July 3, 2024

2.

Minutes from the Economic Development Committee

• July 17, 2024

3.

Proposed 2025 Regular Council Meeting Dates

4.

2025 Budget Schedule

5.

Correspondence from Dufferin County regarding Multi-Jurisdictional Fire Prevention and Prevention Modernization Plan

6.

Correspondence from the Town of Smiths Falls regarding Association of Municipalities of Ontario and Ontario Medical Association Joint Health Resolution Campaign

7.

Correspondence from the Association of Municipalities of Ontario - AMO Policy Update - Energy Procurements, AMO Community and Supportive Housing Event

• Recommendation:

  BE IT RESOLVED THAT Council receives the items listed under Communications for information. 

9.

Closed Session (if required)

10.

Confirming By-law

1.

Confirming By-law # 41-2024 - September 23, 2024

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law 41-2024 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held September 23, 2024.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.