Town of Shelburne
Regular Council Meeting - Agenda

Monday, October 16, 2023

6:30 P.m. - 9:30 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

We encourage residents to review the call-to-action information by visiting the following website to further research and educate oneself:

https://www.dccrc.ca/educational-links/ 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the September 25, 2023 Regular Council meeting and October 2, 2023 Special Council Meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held September 25, 2023 and the Special Council Meeting held October 2, 2023 be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Legislative services Department at [email protected] or 519-925-2600 by 12:00 pm October 16, 2023.

2.

Presentations

To register as a presenter please contact the Legislative Services Department directly at [email protected] or 519-925-2600.

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report CAO 2023-18 from the Chief Administrative Officer regarding Fire Marque Program for Town of Shelburne

• Recommendation:

  BE IT RESOLVED THAT Council receives report CAO 2023-18 Fire Marque Program program for Town of Shelburne for information; 

  AND THAT the Agency Agreement between the Corporation of the Town of Shelburne and Fire Marque Inc. be approved and authorized;

  AND THAT leave be given for the reading and enacting of Bylaw #55-2023 being a Bylaw to enter into and agreement with Fire Marque Inc.;

  AND THAT leave be given for the reading and enacting of Bylaw #56-2023 being a Bylaw to authorize cost recovery fees with respect to fire department specific response.

2.

Report CAO 2023-19 from the Chief Administrative Officer regarding Weekend Transit 2023 Ridership – 2024 Draft Budget

• Recommendation:

  BE IT RESOLVED THAT Council receives report CAO 2023-19 regarding Weekend Transit 2023 Ridership – 2024 Draft Budget for information.

3.

Report FS2023-12 from the Director of Financial Services/Treasurer regarding 2024 Budget Framework

• Recommendation:

  BE IT RESOLVED THAT Council of the Town of Shelburne receives the staff report FS 2023-12 with respect to 2024 Budget Framework for information;

  AND FURTHER THAT Council directs staff to:

  1. Prepare a Draft 2024 Operating Budget to include an overall tax rate increase not to exceed 6%.
  2. Include in the Draft 2024 Operating Budgets include three (3) new positions of Recreation Programs & Special Events Coordinator, Operations Analyst, and a Utilities Labourer (funded through user pay utilities budget); and prorated as to start dates identified.
  3. Proceed with the RFP process for Development Charge eligible equipment purchases of a Plow Truck for Operations and a Pickup Truck for Parks and Recreation, prior to budget adoption, and in accordance with the Town’s Procurement Policy.
  4. Place the recommended increases to reserves in the 2024 Draft Budget to fund future long term capital asset purchases and replacements.
  5. Utilize $300,000 from the tax stabilization reserve in the Draft 2024 Operating Budget.
  6. To place $150,000 of the estimated 2023 surplus, recognized at year end, into the tax stabilization reserve and any further remaining balance to the equipment reserve.

4.

Resolution Request from the Parks and Recreation Task Force regarding Wind Phones

• Recommendation:

  BE IT RESOLVED THAT the resolution request from the Parks and Recreation Task Force be received as information. 

7.

Councillor Motions (Notice of Motion)

8.

Communications

1.

2024 Budget Schedule

2.

Minutes from the Centre Dufferin Recreation Complex Board of Management

• June 28, 2023
• July 25, 2023

3.

Minutes from the Diversity Equity and Inclusion Committee

• July 20, 2023

4.

Minutes from the Economic Development Committee

• July 21, 2023

5.

Correspondence from the County of Dufferin - Support for Township of Melancthon Resolution - Support for Bill C-310, an Act to Amend the Income Tax Act (Volunteer Firefighting and Search and Rescue Volunteer Tax Credit)

6.

Correspondence from the Township of Amaranth regarding Community Safety and Well Being Plan (CSWB) Updated

7.

Correspondence from the Ministry of Infrastructure regarding Administrative Penalties Regulation under the Building Broadband Faster Act, 2021(BBFA)

8.

Correspondence from the Ontario Provincial Police - Municipal Policing Bureau - 2024 Annual Billing Statement Package

9.

Correspondence from the Ontario Provincial Police Municipal Policing Bureau - Police Record Check Revenue Letter to All Municipalities

10.

Correspondence from the Nottawasaga Valley Conservation Authority - NVCA September 2023 Board Meeting Highlights

11.

Correspondence from the Nottawasaga Valley Conservation Authority - 2024 NVCA Draft Budget

12.

Correspondence from the Township of West Lincoln regarding Challenges Faced by Smaller Developers in Ontario Communities

13.

Correspondence from the Municipality of Bluewater regarding Childcare Availability in Ontario

14.

Correspondence from the Association of Municipalities Ontario - Policy Update - New Ministers and Transit Legislation

• Recommendation:

  BE IT RESOLVED THAT Council receives the items listed under communications for information.

9.

Closed Session

• Recommendation:

10.

Confirming By-law

1.

Confirming By-law # 57-2023 - October 16, 2023

• Recommendation:

  BE IT RESOLVED THAT leave be given for the reading and enacting of By-law 57-2023 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held October 16, 2023.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.