Town of Shelburne
Regular Council Meeting - Agenda

Monday, April 27, 2026

6:30 P.m. - 9:30 P.m.

Electronic Participation

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Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the April 13, 2026 Council meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held April 13, 2026 be approved as presented and circulated.

4.

Planning Public Meeting

1.

Report P2026-05 from the Town Planner regarding Application for Zoning By-law Amendment (Z26/01) 305 Colonel Phillips Drive

• Recommendation:

  BE IT RESOLVED THAT Council receive Report P2026-05 as information;

  AND THAT, subject to the consideration of any input received at the public meeting, By-law 17-2026 being a by-law to amend Zoning By-law 38-2007, as amended, by rezoning the lands known municipally as 301, 303 and 305 Colonel Phillips Drive and described legally as Block 244, Plan 7M56, Town of Shelburne, County of Dufferin, from Service Commercial (C3) Zone to Service Commercial Exception (C3-1) Zone as shown on Schedule “A1” to the By-law, be approved.

5.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Legislative services Department at [email protected] or 519-925-2600 by 12:00 pm April 27, 2026.

2.

Presentations

To register as a presenter please contact the Legislative Services Department directly at [email protected] or 519-925-2600.

3.

Proclamations

1.

Proclamation - Sexual Violence Prevention Month

Whereas, Sexual Violence Prevention Month is intended to raise awareness about sexual violence and its impact on all levels of society; and

Whereas, sexual violence is widespread and impacts people of all ages, genders, and ethnicities; and

Whereas, 1 in 3 women and 1 in 6 men will experience sexual violence in their life; and

Whereas, sexual violence includes any type of sexual activity without consent. Consent must be clearly given and can be taken back at any moment; and

Whereas, we must support survivors of all types of sexual violence by offering compassion, non-judgement, and access to  services for healing; and

Whereas, we must advocate for polices and practices that prevent sexualized violence from occurring and support survivors; and

Whereas, with leadership, dedication, and encouragement, we can be successful in fostering a culture of deep respect, empathy, and integrity where sexual violence is not tolerated at any level.

Now Therefore, I, Mayor Wade Mills, on behalf of Council, do hereby proclaim May 2026 as “Sexual Violence Prevention Month” in the Town of Shelburne and urge all citizens to stay educated on issues of consent, boundaries and healthy relationships.

6.

Council Inquiries

7.

Motions and By-law for Decision

1.

Report P2026-06 from the Town Planner regarding Sign By-law Variance Request - 801 Ojibway Road Fieldgate Commercial

• Recommendation:

  BE IT RESOLVED THAT Council receives report P2026-06 for information;

  AND THAT the request submitted by Steel Art Signs on behalf of Scotiabank for a variance from Sign By-law 30-1999 to permit the two (2) business logo signs on the tower feature at 801 Ojibway Road (Unit 16), which were installed contrary to the by-law and without a municipal sign permit or building permit, is hereby denied.

2.

By-law 18-2026 is ready for Council's consideration being a by-law to strike the rates of taxation, and to further provide for penalty and interest in default of payment thereof for the year 2026

• Recommendation:

  BE IT RESOLVED THAT By-law 18-2026 being a by-law to strike the rates of taxation, and to further provide for penalty and interest in default of payment thereof for the year 2026 be approved.

3.

By-law 19-2026 is ready for Council's consideration being a By-law to authorize the Town of Shelburne to enter into an agreement with His Majesty the King in right of Ontario as represented by the Minister of Infrastructure

• Recommendation:

  BE IT RESOLVED THAT By-law 19-2026 being a by-law to authorize the Town of Shelburne to enter into an agreement with His Majesty the King in right of Ontario as represented by the Minister of Infrastructure be approved.

4.

By-law 20-2026 is ready for Council's consideration being a by-law to authorize the Town of Shelburne to enter into an Agreement with the Shelburne Public Library for the purpose of providing library services

• Recommendation:

  BE IT RESOLVED THAT By-law 20-2026 being a by-law to authorize the Town of Shelburne to enter into an agreement with the Shelburne Public Library for the purpose of providing library services be approved.

8.

Councillor Motions (Notice of Motion)

9.

Communications

1.

Minutes from the Centre Dufferin Recreation Complex Board of Management

• February 25, 2026

2.

Correspondence from the Shelburne & District Fire Department - 2025 Annual Report

3.

Correspondence from Dufferin County regarding Operational Performance Review for Highway 10

4.

Correspondence from the Region of Waterloo regarding Community Safety and Well-Being Plan

5.

Correspondence from Western Ontario Wardens Caucus (WOWC) regarding Support of Finlay's Law on Emergency Room Reform

6.

Correspondence from MPP Sylvia Jones

• Community Sport and Recreation Infrastructure Fund
• Ontario Transit Investment Fund
• Ontario Senior of the Year Nominations

• Recommendation:

  BE IT RESOLVED THAT Council receives the items under Communications as information.

10.

Closed Session 

• Recommendation:

  BE IT RESOLVED THAT as per section 239(2) of the Municipal Act, subsection (k) Council enters closed session to discuss a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

1.

Verbal Update from the CAO

11.

Confirming By-law

1.

Confirming By-law #21-2026 - April 27, 2026

• Recommendation:

  BE IT RESOLVED THAT By-law 21-2026 being a By-law to confirm certain proceedings of the Council of the corporation of the Town of Shelburne for its regular council meeting held April 27, 2026 be approved.

12.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.