Town of Shelburne
Regular Council Meeting - Agenda

Monday, June 02, 2025

6:30 P.m. - 9:30 P.m.

Electronic Participation

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the May 26, 2025 Council meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held May 26, 2025 be approved as presented and circulated.

4.

Planning Public Meeting

1.

Report P2024-05 from the Town Planner - Applications for Draft Plan of Subdivision (DPS 20/02) and Zoning Bylaw Amendment (Z20/02)

416, 420 and 428 Main Street West - NMJ Developments Inc., Sahyog Investments Inc. and 2728476 Ontario Limited

• Recommendation:

  BE IT RESOLVED THAT Council receive Report P2025-05 as information.

2.

Presentation - Design Plan Services Town Planning Consultants - Kimberley Harrison-McMillan

416, 420 and 428 Main Street West, Town of Shelburne
Draft Plan of Subdivision and Zoning By-law Amendment
Applications #DPS 20/02 and Z20/02
Public Meeting June 2, 2025

5.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Legislative services Department at [email protected] or 519-925-2600 by 12:00 pm June 2, 2025.

2.

Presentations

To register as a presenter please contact the Legislative Services Department directly at [email protected] or 519-925-2600.

1.

Proclamation - School Crossing Guard Appreciation Week

Whereas the Ontario Traffic Council School Crossing Guard Program Committee, of which the Town of Shelburne is a member, has proposed that Crossing Guard Appreciation Week in all participating municipalities across the Province be declared for the week of June 2nd – June 6th 2025; and

Whereas each and every school day, dedicated individuals, whom we call crossing guards, commit their attention and energy to assisting pedestrians across busy streets as they arrive and depart from school and work; and

Whereas the Town of Shelburne and the Dufferin Detachment Board #2 places a top priority on pedestrian safety and commends our crossing guards for their continued commitment to the safety and well-being of pedestrians; and

Whereas crossing guards play a critical role in ensuring the safety pedestrians, and have a deep sense of responsibility, a great deal of character, an excellent relationship with children, and the dedication necessary to brave inclement weather; 

Now Therefore I, Mayor Wade Mills, on behalf of Council, do hereby proclaim the week of June 2nd – June 6th 2025 as School Crossing Guard Appreciation Week in the Town of Shelburne.

2.

Proclamation - Pride Month

Whereas every year, cities all around the world celebrate the diversity that strengthens our Town to commemorate and support sexual and gender minorities' liberation; and
Whereas Pride Month is a positive stance against discrimination and violence toward lesbian, gay, bisexual, transgender and queer (2SLGBTQI+) people to promote their self-affirmation, dignity, equality rights, increase their visibility as a social group, build community, and celebrate sexual diversity and gender variance; and
Whereas the rainbow flag is the most-recognized 2SLGBTQI+ symbol, designed in 1978; and
Whereas Pride Month in Shelburne is an opportunity to prevent discrimination and promote awareness and acceptance of every human person and to promote the development of harmonious relationships amongst all members of the community; and
Whereas we support an inclusive and respectful community where all citizens can live, work and play in a safe and secure environment;
Now Therefore I, Deputy Mayor Shane Hall, on behalf of Council, do hereby proclaim June 2025 as “Pride Month” in the Town of Shelburne.

3.

Deputations on Agenda Items

6.

Council Inquiries

7.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

Report P2025-04 from the Town Planner regarding Bill 17 - Protect Ontario by Building Faster and Smarter Act, 2025

• Recommendation:

  BE IT RESOLVED THAT Council receive Report P2025-04 for information regarding proposed Bill 17, the Protect Ontario by Building Faster and Smarter Act, 2025 as information; and

  THAT the staff comments included in Report P2025-04 regarding proposed Bill 17, Protect Ontario by Building Faster and Smarter Act, 2025 be submitted to the Environmental Registry of Ontario in response to the applicable posting.

2.

Report CAO 2025-02 from the Chief Administrative Officer regarding Future Fire Services - Town of Shelburne

• Report was deferred from May 26, 2025 Regular Council Meeting to June 2, 2025

• Recommendation:

  BE IT RESOLVED THAT Council receives report CAO2025-02 regarding Future Fire Services – Town of Shelburne for information; and

  THAT Council re-endorses that the Shelburne and District Fire Board be dissolved; and

  THAT the Town re-establishes a fire department as part the Town of Shelburne by Q2 or Q3 2026 based on a model that includes collaboration with any municipalities purchasing contracted fire services under agreement with the Town of Shelburne; and

  THAT the Town of Shelburne requests that the Shelburne and District Fire Department Board suspend all current spending and review related to an expanded fire hall or new fire hall which has an estimated future cost of $15 million; and

  THAT the Town outlines the costing approach of the 2026 one time capital buy-out offers to the municipalities represented on the Board of the Shelburne and District Fire Department by June 4, 2025; and

  THAT the Town provides the proposed 2026 and 2027 costs for contracted fire services based on a fee per call service model to the municipalities represented on the Board of the Shelburne and District Fire Department by June 4, 2025; and

  THAT the Town of Shelburne requests a response from each municipality regarding the proposed 2026 one time buy out approach and the proposed 2026 and 2027 fee for service costs under a contract fire services model by July 23, 2025.

3.

Report FS2025-05 from the Director of Financial Services/Treasurer regarding Long Term Financial Plan 2025-2034

• Recommendation:

  BE IT RESOLVED THAT Council of the Town of Shelburne receives staff report FS 2025-05 with respect to the Long-Term Financial Plan 2025-2034; and

  THAT Council adopts the Long-Term Financial Plan 2025-2034 as presented, replacing the 5 Year Capital Plan 2022-2026.

8.

Councillor Motions (Notice of Motion)

9.

Communications

1.

Correspondence from the Municipality of Assiginack regarding Opposition to Strong Mayor Powers

2.

Correspondence from the Municipality of Kincardine and the Township of the Archipelago regarding Opposition to Bill 5

3.

Correspondence from the Ministry of the Solicitor General - Office of the Deputy Solicitor General Community Safety regarding Ontario Provincial Policing (OPP) Cost Recovery ModelReview and June 2025 Webinars

4.

Correspondence from the Association of Municipalities of Ontario - Policy Update

• OPP Billing Review, Strong Mayor Powers Training, Bill 6 Advocacy, New Federal Minister of Housing & Infrastructure, New Ontario TCIP Program

• Recommendation:

  BE IT RESOLVED THAT Council receives the items listed under Communications for information. 

10.

Closed Session (if required)

11.

Confirming By-law

1.

Confirming By-law #25-2025 - June 2, 2025

• Recommendation:

  BE IT RESOLVED THAT By-law 25-2025 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held June 2, 2025 be approved.

12.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.