Town of Shelburne
Regular Council Meeting - Agenda

Monday, December 08, 2025

6:30 P.m. - 9:30 P.m.

Council Chambers

203 Main St. E, Shelburne

This document can be made available in other accessible formats and with communication supports as soon as practicable and upon request.

 

Information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. The agenda is a public document and forms part of the permanent public record. Questions about the collection of personal information should be directed to the Clerk at 519-925-2600.

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1.

Call to Order

Canadian National Anthem

Land Acknowledgement:

We would like to begin by respectfully acknowledging that the Town of Shelburne resides within the traditional territory and ancestral lands of the Anishinaabe, including the Ojibway, Potawatomi, Chippewa and the People of the Three Fires Confederacy.

These traditional territories upon which we live, work, play and learn are steeped in rich Indigenous history and traditions. It is with this statement that we declare to honour and respect the past and present connection of Indigenous peoples with this land, its waterways and resources. 

2.

Disclosure of Pecuniary Interest and General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

3.

Adoption of Minutes

1.

Minutes from the November 24, 2025 Council meeting

• Recommendation:

  BE IT RESOLVED THAT the minutes from the Regular Council meeting held November 24, 2025 be approved as presented and circulated.

4.

Public Participation

1.

Public Question Period

Questions relating to agenda business can be submitted to the Legislative services Department at [email protected] or 519-925-2600 by 12:00 pm December 8, 2025.

2.

Presentations

To register as a presenter please contact the Legislative Services Department directly at [email protected] or 519-925-2600.

3.

Deputations on Agenda Items

5.

Council Inquiries

6.

Motions and By-law for Decision

1.

Consideration of Items – all reports and By-laws in this section will be voted on separately

1.

By-law 53-2025 is ready for Council's Consideration being a by-law for the Interim Levy for the year 2026

• Recommendation:

  BE IT RESOLVED THAT By-law 53-2025 being a by-law to provide for the levy and collection of rates or taxes required for the Town of Shelburne for the interim levy for the year 2026 and to provide for the mailing of notices demanding payment of taxes for the interim levy for the year 2026 on all classes of property be approved.

2.

By-law 54-2025 is ready for Council's Consideration being a by-law for 2026 Fees and Charges

Fee increases are as follows:

• Non-Sufficient Funds (NSF) cheque Fee increased from $40.00 to $45.00 to match what banks charge
• Planning fees increased by 2.5%
• Operations fees increased by 2.5%

• Park Facilities and Rentals:
  -    Most line items increased by 2.5%
  -    Minor uses of baseball diamonds were not increased to begin a fee gap between minor and adult uses. 
  -    Fiddle Park facility spaces and fees new for 2026 for the new park.
  -    All sport tournament fees adjusted for consistent approach to cost structure – (10% discount on the 8 hour hourly rate).

• Recommendation:

  BE IT RESOLVED THAT By-law 54-2025 being a by-law to amend user fees and charges for municipal services, programs and facilities be approved.

3.

Report LS2025-13 from the Director of Legislative Services/Clerk regarding Procedural Bylaw Updates

Note: Item was deferred from November 24, 2025 Regular Council Meeting

• Recommendation:

  BE IT RESOLVED THAT Council receives report LS2025-13 for information;

  AND THAT Council directs Staff to bring forward a bylaw to the December 8, 2025, Council meeting outlining the changes as identified in the Draft Procedural Bylaw.

7.

Councillor Motions (Notice of Motion)

8.

Communications

1.

Minutes from the Centre Dufferin Recreation Complex

• February 26, 2025
• March 31, 2025
• April 23, 2025
• May 28, 2025
• June 25, 2025
• September 24, 2025

2.

Minutes from the OPP Dufferin Detachment 2 Board Meetings

• February 25, 2025
• June 24 2025
• August 26, 2025

3.

Minutes from the Shelburne Public Library Board Meeting

• October 21, 2025

4.

Minutes from the Shelburne & District Fire Board

• September 2, 2025

5.

Correspondence from the Shelburne Food Bank regarding Food Bank Holiday Closure

6.

Correspondence from Dufferin County regarding Advocacy for Accessible and Size-Appropriate Recycling Cart Options

7.

Correspondence from the Town of East Gwillimbury and the Town of Goderich regarding Opposition to Protect Ontario by Unleashing Our Economy Act, 2025

8.

Correspondence from the United Counties of Stormont, Dundas and Glengarry, the Town of Kingsville and the Town of Goderich regarding Opposition to Consolidation of Conservation Authorities

9.

Correspondence from the City of Brantford regarding Professional Activity (P.A) Day on Municipal Election Day – School Boards

10.

Correspondence from the City of Welland regarding A Call to Action: Standing Together for Justice and the Protection of Canada’s Children

11.

Correspondence from the Association of Ontario Road Supervisors - AORS Advance Fall 2025

12.

Correspondence from the Association of Municipalities of Ontario - Policy Updates

• New Procurement Requirements, Bill 30 Advocacy, 2025 Federal Budget Infrastructure Investments 
• Advocacy on Bill 60, Data Standards, Blue Box and Conservation Authority Consolidation

• Recommendation:

  BE IT RESOLVED THAT Council receives the items listed under Communications for information. 

9.

Closed Session 

• Recommendation:

  BE IT RESOLVED THAT according to section 239 (2) (b) of the Municipal Act Council enters closed session for the purpose of discussing personal matters about an identifiable individual, including municipal or local board employees.

1.

Minutes from September 22, 2025

2.

Verbal Update from the Chief Administrative Officer

10.

Confirming By-law

1.

Confirming By-law #55-2025 - December8, 2025

• Recommendation:

  BE IT RESOLVED THAT By-law 55-2025 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held December 8, 2025 be approved.

11.

Adjourn

• Recommendation:

  BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.